Job Summary:

As an essential member of the Democracy and Security Network (DSN), the Program Assistant will support the team with essential operational, outreach, and administrative activities. Specifically, this role will assist with the day-to-day logistics of DSN’s programming related to the military and democratic backsliding in the U.S. and Europe, including partner coordination, domestic and international event planning, meeting scheduling, information management, external messaging, and more. Candidates should be organized, with strong attention to detail, and be able to work independently and complete tasks quickly without sacrificing quality and accuracy.

Essential Duties/Responsibilities:

Assist in planning activities associated with GMF’s global programming related to the military and democratic backsliding in the United States and Europe.

Plan logistics of expert convenings, including coalition working group meetings, private roundtables, and public events in Washington, DC, abroad, and online

Handle administrative duties for the team, including scheduling internal and external meetings, drafting correspondence, and facilitating outreach to external partners and stakeholders

Assist in the correspondence, scheduling, notetaking, recordkeeping, grant reporting, and other planning and logistical aspects needs associated with DSN

Assist with various research needs associated with research products produced by DSN

Support the planning and logistics of various research and policy reports that focus on the role of the military in facilitating democratic backsliding.

Support development and donor management efforts by drafting grant reports and proposals

Interface with GMF information management systems for donor relationship management, email distributions, invoicing, report formatting, file storage, virtual meetings, and other administrative functions

Monitor political developments, civil society perspectives, and relevant policy issues in eroding democracies in the transatlantic relationship

Assist with other projects, as requested

Knowledge and Skills Needed:

Approximately six months to two years of prior work or internship experience in a think tank, public sector, or non-profit setting, preferably with administrative experience

Knowledge of or demonstrable interest in issues of civil-military relations, democracy and security.

Strong organizational habits and management skills, with superb attention to detail and an ability to meet multiple deadlines and play a central role in the operation of a small and growing team

Strong computer and database management skills, including experience with Microsoft products and a demonstrable interest in building deep knowledge of GMF systems such as Dynamics, Concept, NetSuite, InDesign, OneDrive, Outlook, Teams, Zoom, and others

Excellent writing, speaking, and editing skills in English.

Education:

Bachelor’s degree in a relevant field.

Salary:

$48,000 - $60,000

We highly encourage individuals from underrepresented backgrounds to apply.? Historically, underrepresented groups include (but are not limited to) Black, Latinx/o/a/e, Indigenous, Asian, Arab, Middle Eastern, Pacific Islander, biracial, multiracial, female-identifying, the disability community, LGBTQIA+, and other marginalized identities.

Don’t meet every single requirement?? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.? At GMF we are dedicated to building a diverse and authentic workplace, so if you are excited about this role, but your experience does not align perfectly, we encourage you to apply.? You may just be the right candidate for this or other roles at GMF.?

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiry to hr@gmfus.org

The German Marshall Fund of the United States

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