The Royal Ballroom is seeking a professional to fill an essential role.

If you are energetic, organized, detail-oriented, and have superior customer service and communication skills, consider joining our team as an Administrative Assistant.

The Administrative Assistant is responsible for booking, coordinating, and monitoring the events at The Royal Ballroom. Reporting to the Senior Event Manager, the Administrative Assistant works collaboratively with all departments within The Royal Ballroom to ensure an unforgettable experience for clients and guests.

OUR PURPOSE:

As The Royal Ballroom's premier event venue, our mission is to WOW our guests with unforgettable experiences. Our team of passionate, creative professionals is devoted to excellence in service, amenities, and venue management.

BENEFITS:

Group Medical, Dental, Vision, and Life Insurance Benefits

WHY WORK AT THE ROYAL BALLROOM:

Opportunities to grow within Royal Ballroom
Great opportunity to bolster your experience
Excellent pay
Competitive benefits

GET A GLIMPSE OF ALL YOU WILL EXPERIENCE AS AN EVENT SPECIALIST:

Coordinate and monitor all open house events
Contact various vendors and confirm pricings to present to client
Print and order special event Royal Ballroom signs and supplies
Develops detailed and accurate plans and diagrams for each event and distributes them to each department
Assists clients by conducting tours and hosts pre and post-conference meetings
Oversees the event to ensure policies and procedures are being followed
Maintains client policy and procedure guide
Assists the Marketing and Sales Department where needed
Participates in department, company, industry, and trade-related professional organizations and training
Performs a variety of related tasks and duties as assigned

REQUIRED EDUCATION/EXPERIENCE/SKILLS:

Associate degree in hospitality, related degree, or related experience
A minimum of 2 years experience in event/industry or related work experience
Experience in a large-volume venue facility is a bonus
Experience with event planning software (Ex. Ungerboeck & Social Tables)
Leadership skills and ability to direct and delegate tasks
Advanced computer skills and ability to learn new software
Possess high attention to detail
Ability to write reports, business correspondence, and procedure manuals
Advanced communication skills and ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Ability to troubleshoot, define problems, collect data, establish facts and draw valid conclusions.
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or government regulations
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumferences, and volume
Ability to perform multiple functions in a fast-paced environment
Ability to work in a high-stress, high-volume work environment
Ability to prioritize tasks and be flexible with changes in workloads
Assesses multiple demands and priorities and identifies necessary resources to handle critical work demands
Ability to read, understand, and carry out simple and detailed written or verbal instructions
Provides timely and thorough customer service to internal and external customers
Communicates regularly within the department and cross-functional teams
Interacts professionally and effectively with others
Professionally deal with own emotions, reactions, and motivations and maintain a courteous demeanor at all times
Present a neat, clean, and professional appearance by following established grooming and uniform standards
Responsible for being dependable and a self-starter
Regular and reliable work attendance at scheduled time-on-site
Works as a team player, sharing knowledge and skills

PHYSICAL REQUIREMENTS:

Involves light physical activity, performing non-strenuous daily activities of a primarily administrative nature
Constantly involves sitting, using hands and fingers, talking, and hearing
Frequently involves standing and walking
Occasional bending, stooping, kneeling, and twisting
Occasional reaching and use of ladders, stools, and stairs
Occasional lifting, pushing and pulling up to 50 pounds
Occasionally required to travel

Job Type: Part-time

Pay: From $22.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Administrative: 1 year (Required)

License/Certification:

Driver's License (Required)

Work Location: In person

The Royal Ballroom

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