Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support the Town Administrator and office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role involves managing front desk duties, handling correspondence, and providing exceptional customer service to ensure smooth daily operations. Previous office, clerical, or receptionist experience is preferred, along with familiarity with tools like QuickBooks, Microsoft Office, and Google Workspace. Bilingual skills are a plus. The successful candidate will demonstrate excellent organizational skills, time management, and professionalism in all interactions.

Essential Job Duties and Responsibilities

Assist with answering phones and greeting customers
Perform data entry, filing, and document proofreading to maintain accurate records
Calendar and facility rental management
Organizing events
Handle customer support inquiries via phone or email, providing courteous and efficient assistance
Assist with office management tasks such as bookkeeping using QuickBooks and maintaining office supplies
Support administrative functions including typing correspondence, managing emails, and supporting personal assistant duties as needed
Coordinate meetings and prepare necessary materials to ensure effective communication within the organization
Provide support for billing or invoicing processes
Assist with human resource functions

Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
Strong computer literacy with experience in data entry and office management software like QuickBooks
Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
Exceptional written and verbal communication skills; professional phone etiquette required
Bilingual abilities are highly desirable to assist diverse client needs
2+ years of previous clerical or administrative experience preferred
Ability to handle confidential information discreetly and responsibly
Strong proofreading skills to ensure accuracy in all documents and correspondence
Effective time management skills to prioritize tasks effectively

Qualifications

High school diploma or GED
Associates degree or higher a plus
Valid drivers license

Pay: $60,000.00 - $65,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Town of Brentwood

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