1. Budget, Procurement, and Payments:

Assist with preparation of procurement documents as assigned by the Executive Officer.
Performs other financial and administrative duties as necessary or assigned.

2. Administrative duties, Meetings, and Correspondence:

Receives, reviews, and sort incoming correspondence to route to the end user for proper delivery. As necessary will attach instructions for handling and follow up to ensure prompt action. Distributes office supplies
Assembles background information on Division activities as needed for meetings, staff projects or special reports.
Duties also include managing the Division Directors calendar and monitoring the Divisions main phone line. Manage information requests received by the department that may be made by telephone, letter, email, or in-person visits to the office
Files documents for the Division. Organize and maintain file library
Develop or modify filing practices, including the use of electronic rather than paper records

3. Other:

Complexity

Supervisory Controls

Moderate independence
Regular supervision is in place, but PSC is expected to complete tasks without detailed supervision of standard activities
PSC generates work assignments but receives detailed instruction from supervisors
Work products require limited review by supervisors

One to Three years of demonstrated successful experience as an Administrative Officer
COR I certification, or the ability to become certified within 90 days of selection.
Authorized federal government purchase card holder, or the ability to become certified within 90 days of selection.
Experience with modern office methods, equipment and filing systems; business letter and report writing techniques; proof reading; record keeping principles.
Proficiency in MS Office Suite (MS Outlook, Word, Excel, and PowerPoint).
Ability to conduct basic news and information research using internet sources and social media.
Excellent time management skills and ability to multi-task and prioritize work.
Outstanding attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Creative mind with an ability to suggest improvements.

United States Agency for Global Media (USAGM)

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