Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role requires a professional demeanor and the ability to manage various tasks efficiently while maintaining confidentiality.

Responsibilities

Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assist in event planning and execution for corporate functions and meetings.
Handle bookkeeping tasks using QuickBooks and maintain accurate financial records.
Coordinate projects and ensure timely completion of tasks while adhering to deadlines.
Manage office operations, including filing, data entry, and clerical duties.
Maintain effective phone etiquette when answering multi-line phone systems and addressing inquiries.
Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, transcription, and correspondence.
Support customer service initiatives by addressing client needs professionally.
Organize documents using DocuSign for electronic signatures and maintain an efficient filing system.
Serve as a personal assistant to executives as needed, ensuring their daily operations run smoothly.

Skills

Strong organizational skills with the ability to prioritize tasks effectively.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
Excellent typing speed with high accuracy in data entry and transcription tasks.
Proven experience in office management and administrative roles.
Familiarity with project coordination techniques and tools.
Experience in bookkeeping and financial management using QuickBooks is a plus.
Strong proofreading skills with attention to detail in written communication.
Ability to work independently as well as collaboratively within a team environment.
Previous experience handling front desk responsibilities is advantageous. If you are an enthusiastic individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Work Location: Hybrid remote in Arlington, VA 22203

Viscadia Inc

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