Job Overview
The Warehouse Shipping and Receiving Associate is responsible for accurate and efficient receipt, inspection, documentation, and staging of inbound and outbound merchandise. This role ensures that all products are properly checked against Purchase Orders, entered into the ERP system, and prepared for storage or outbound delivery. The position is essential to maintaining product integrity, supporting customer satisfaction, and upholding Weaver’s operational excellence.

Responsibilities

1. Inbound Shipment Management

Retrieve and review vendor confirmations, packing slips, and inbound shipment notifications.
Match incoming shipments to the correct Purchase Orders.
Identify missing shipment details and communicate discrepancies when shipment information or quantities differ.

2. Physical Receiving & Inspection

Safely unload deliveries from UPS, FedEx, freight carriers, and vendor trucks.
Inspect cartons and packaging for visible damage prior to acceptance.
Open boxes to verify correct products, models, finishes, and quantities.
Photograph items when needed for documentation or damage claims.
Compare physical goods to PO line items for accuracy.

3. ERP Accuracy & Documentation

Enter receiving details into the ERP, including quantities received, shortages, backorders, and damage notes.
Record tracking information associated with inbound shipments.
Update PO line items with statuses and notes for visibility.

4. Discrepancy, Damage & RGA Coordination

Flag incorrect items, shortages, and damaged goods to Purchasing or RGA Manager.
Provide photos, notes, and SKU verification for claims.
Follow SOP protocols for routing items to the RGA workflow.

5. Storage, Staging & Warehouse Organization

Label product with customer information, sales order number, and other relevant information
Move products to proper warehouse storage locations.
Safely store fragile items such as sinks, faucets, and hardware.
Support staging for outbound orders.

6. Communication & Team Coordination

Notify Sales, Purchasing, or Operations when critical customer orders arrive.
Communicate delays, shortages, or shipment changes.
Assist delivery/staging workflows with accurate location info.

7. Compliance & Continuous Improvement

Follow all Receiving SOP steps consistently.
Participate in inventory audits and quality checks.
Suggest improvements to streamline workflow and reduce errors.

Qualifications

Required

High school diploma or equivalent (GED).
Experience in warehouse, receiving, or logistics (2+ years preferred).
Strong attention to detail and accuracy.
Physical ability to lift heavy items and perform manual tasks as required
Basic ability to use computers and ERP systems.
Reliable, punctual, and organized.

Preferred

Experience with decorative plumbing, hardware, or luxury fixtures.
Familiarity with Aptean SouthWare or similar ERP software.
Experience with UPS WorldShip.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

401(k) matching
Health insurance
Paid time off

Work Location: In person

W.T. Weaver & Sons

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