Administrative Assistant - Entry Level

Joseph, Greenwald & Laake, P.A • Full-time • Greenbelt, MD, US • $37k - $45k / year • 23m ago

Provide administrative assistance to attorneys and legal administrative assistants to include, but not limited to:

Act as the initial point of contact and screen all potential clients.
Conducting potential client intakes and performing conflict checks using ProLaw software.
Maintaining accurate and current client files, and other means of record keeping.
Closing client’s files and retrieving closed files upon the request of legal assistants.
Assist the attorneys/legal assistants with drafting pleadings, correspondences, and client’s financial statements, as well as preparation for trials, depositions, mediations, and closings.
Properly file pleadings and briefs with the physical and electronic (e-filing) Courts, as well as retrieve documentation through Maryland Electronic Courts, D.C. CaseFileXpress, etc.
Communicate with the Clerk of the Court, Judges and Magistrates’ Chambers, and various departments in the court system for additional information.
Assist in the production and request of discovery materials, including issuing subpoenas for financial, medical and employment records, as well as organizing and bates numbering documents.
Perform calendar management for attorneys.
Knowledgeable of the attorney’s daily schedule, as well as keeping him or her abreast of the upcoming deadlines and court hearings.
Schedule and confirm appointments with clients and other parties involved in cases.
Knowledgeable of the Microsoft Office Suite and Adobe Acrobat.
Other administrative tasks as needed.
Bilingual in Spanish is a plus.