Business Development Assistant

Wiley Rein LLP • Washington, District of Columbia, United States • $55k - $60k / year • 1w ago

Under the direction of the Business Development Manager, the assistant provides support for the implementation of business development, marketing and communication plans, and works closely with all members of the team to ensure coordination and execution of related marketing activities as directed. The assistant must be organized, self-motivated, detail-oriented, and committed to excellence in the workplace.

This position is eligible to participate in the firm’s flexible work program.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

Assist with requested research for client prospects, market-facing opportunities, and industry business intelligence using various on-line research tools and write summaries as directed
Assist with logistics and planning for various internal and external business development and marketing events, including collaboration with internal Conference Services team to execute events
Assist with documenting and tracking activity for pitches and proposals, including maintaining marketing collateral
Assist with updating and formatting branded marketing materials using firm templates, including, but not limited to, invitations, marketing campaign materials, and client alerts
Update and format website content, including but not limited to, attorney biographies, practice group descriptions, bar memberships, events and speeches
Assist with the production, editing, and distribution of client alerts and other client communications using the firm’s e-mail distribution tool
Maintain accurate internal records and client contact information using the firm’s client relationship software
Input data and develop reports for representative matters and practice descriptions
Perform general administrative duties necessary to support marketing and business development activities as assigned
Work on special business development projects or research tasks as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to communicate professionally and effectively, both in oral and written form
Ability to work effectively with firm attorneys and professional staff
Excellent problem-solving skills
Displays strong customer service focus
Ability to multi-task, prioritize/coordinate deadlines and track progress of tasks
Ability to organize workflow and use time efficiently
Ability to demonstrate attention to detail and accuracy
Must maintain confidentiality of work-related information and materials
Must establish and maintain effective working relationships in or out of a team environment
Understands and adopts the organizational structure
Possesses the attitude of collaboration and sharing
Willingness to learn and adopt new methodologies
Advanced computer skills, in-depth knowledge of MS Excel, Word, PowerPoint, and Outlook required
Flexibility to work overtime on an as-needed basis

EDUCATION AND EXPERIENCE:

Bachelor’s degree required. Major in marketing or business preferred.
Prior office experience preferred. Law firm or professional services industry experience is a plus

WORK ENVIRONMENT:

Position operates in a professional office environment which is usually quiet to moderate
Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
Position requires that the employee be able to multi-task in a fast-paced work environment

PHYSICAL DEMANDS:

This position is primarily a sedentary position. However, some duties and responsibilities may require the employee to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.
May require employee to carry or lift items weighing up to 10 pounds

This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.

The base salary for this position is expected to be between $55,000 to $60,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.

Wiley’s comprehensive benefits package includes medical and prescription drug plan coverage, dental, vision, flexible spending and health savings accounts, life insurance, 401(k) retirement plan with firm discretionary contribution, generous paid time off (PTO) package plus ten firm paid holidays, access to state of the art on-site fitness facilities and locker rooms and wellness programming, paid parental leave and subsidized backup child/elder care, and more.

Wiley is an Equal Opportunity Employer with a strong commitment to the achievement of excellence, diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

**This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.