Number of Vacancies: 1
Area of Consideration: Open to the Public
Employment Status: Full Time, Temporary
Pay Plan, Series & Grade: DS0058/10
Salary Range: $25.65 per hour ( $53,352 annual salary)
Closing Date: Open Until Filled
Location: 4200 Connecticut Ave NW, Washington DC, 20008
Brief Description of Duties
Reporting to the Director of the Accessibility Resource Center (ARC), the Project Assistant provides high quality administrative support for Accessibility Resource Center (ARC), coordinates all office functions and contributes to the overall success of the ARC. Provides operational support to strengthen the coordination and management of the ARC, tracks deliverables and improve workflow. Interacts with students, staff, faculty and external stakeholders and utilizes knowledge of departmental policies and procedures to perform initial triage of calls and service requests, prioritize activities, and increase the overall effectiveness of the ARC.
Essential Duties and Responsibilities
- Coordinates the accommodation intake process for the Accessibility Resource Center (ARC); Provides prompt, professional responses to all inquiries, service/meeting requests, and referrals.
- Provides comprehensive records management for the ARC to ensure information is appropriately filed, in a timely manner and confidentiality maintained. Assist in the establishment and maintenance of an electronic database and reporting system.
- Performs and manages daily office operations. Receives and routes correspondence; manages inventory and procurement to ensure that needed materials and supplies are available and office equipment is maintained. Makes recommendations for improving departmental systems, processes and operations.
- Provides administrative support to ARC Counselors and Director.
- Tracks and monitors budget expenditures (including unit contracts), completes purchase requisitions, reconciles expenditures, and organizes budget documentation for items such as contracts, office supplies, travel, professional development trainings, etc.; Communicates with contractors and vendors regarding services provided.
- Tracks and monitors projects; assists with research, monitors service trends and prepares and submits written reports on services, programs and activities.
- Coordinates support (interpreting services, etc.) for campus/community-wide events (e.g., graduation, convocation), and student workshops.
- Plans and implements project activities including collaborating with institutional and external partners, organizing virtual and in-person meeting logistics (e.g. scheduling, virtual or physical set up, space reservations, document preparation, ordering promotional items, refreshments etc.)
- Assists with hiring, training, and supervision of student workers; creates schedules, assigns tasks, and tracks time and attendance.
- Assists with developing and maintaining departmental resource handbooks, manuals, guidelines, and web-site information.
- Performs other duties as assigned.
Minimum Job Requirements
- Bachelor's degree in Education, Social Sciences, Business Administration, or a related field. Equivalent work experience may be considered in lieu of a degree.
- 3-5 years of related work experience, preferably in an academic setting
- Demonstrated strong organizational skills, project management and effective decision making.
- Experience with budget management.
- Experience with Banner is desirable.
- Experience with student services delivery in higher education, preferably with non-traditional students and/or students with disabilities preferred.
Information to Applicant
Condition of Employment: This is a sponsored program appointment. The duration of this appointment is subject to grant fund availability.
Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.
Employment Benefits: Depending upon length of appointment, selectee may or may not be eligible for full benefits such as health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia's retirement plan (TIAA).
Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veteran's preference must submit official proof at the time of application.
Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This job is also ineligible for Optional Practical Training (OPT).
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University's EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.
