Assistant Facilities Manager
SUMMARY: The Assistant Facilities Manager provides procurement and logistics management services necessary for the efficient operation of the facilities, building systems and property. This position directly reports to the Facilities Manager
DUTIES:
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Supervises direct reports. Communicates with and acts as mentor and coach for direct reports. Assist with personnel issues. Performs annual employee reviews on employees anniversary.
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Oversees the movement of goods and inventories.
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Works with the property management data base in order to solve customer issues, coordinate the avoidance of operational conflicts.
- Provide support, planning, coordination and advanced administrative duties for the Facilities Department in maintenance-based activities, operations, special projects, and strategic initiatives.
- Delegate the flow of traffic and parking of the loading dock based on operational needs, tracking shipping expenses: logging and tracking shipments made and received and circulating packages and mail to their designated recipients throughout the facility.
- Assist security with escorting vendors around the facility.
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Move furnishings, office equipment, and other property throughout the facility.
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Assist in the procurement of equipment, supplies, and materials as well as invoice reconciliation and inventory management.
- Assist in special event preparation and ensure expected service levels and quality assurance of work has been completed up to the high level of standards for the museum.
- Works closely with team on timekeeping and approving time.
Promotes good customer relations by communicating directly with customer. Expected to maintain good working relationships with customers.
REQUIREMENTS:
- 5+ years facilities management, and/or business administration
- 1+ years’ experience with digital databases and/or CMMS administration
- Must possess excellent communication and leadership skills
- Must have great attention to detail
- Ability to analyze problems and methodical approaches to maximize the efficiency of the projects.
- Ability to effectively manage and motivate a team while working with other departments and logically prioritizing various requests and responsibilities.
- Must be a good multi-tasker; able to handle multiple projects, people, and to meet deadlines with revolving priorities.
- Must have advanced computer skills including Microsoft Office.
- Must be able to work effectively at all levels of an organization.
- Must be professional and credible in all business situations.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her manager.
