Program Assistant, Global Events

Institute of Int'l FInance • Full-time • Washington, District of Columbia, United States • $50k - $60k / year • 1m ago

Company Overview

The Institute of International Finance (IIF) is the global association of the financial industry, with about 400 member firms from more than 60 countries. The IIF provides its members with innovative research, unparalleled global advocacy, and access to leading industry events that leverage its influential network. Its mission is to support the financial industry in the prudent management of risks; to develop sound industry practices; and to advocate for regulatory, financial, and economic policies that are in the broad interests of its members and foster global financial stability and sustainable economic growth.

Position Description

The Institute currently seeks a Program Assistant to join our Global Events team. This staff member will be responsible for a wide range of duties including, but not limited to, the following:

Assist in the creation of events in the membership database and set up registration rates including invoices and payment tracking for all fee-based events, registration confirmation emails, campaign automations, event webpage templates, visa invitation letters, as well as other email and letter templates to support the registration and preparation for online and in-person events.
Coordinate with marketing and membership teams on development of marketing lists as well as generate reports that track responses of invitees and attendance.
Communicate with members via phone and email; track registrations in Protech and confirm/deny registrations as they come in online and ensure event confirmation/denial emails are sent out to individuals requesting registration within 48 hours of receipt.
Provide support for all online events (screen sharing, spotlighting, music, etc.).
Assist in the logistical planning/preparation related to all events (in-person and online) as needed including staff training and coordination, registration equipment and supplies.
Serve as the main point of contact with Managing Director for all event requests with responsibility to maintain internal events calendar and event team outlook calendar holds.

Requirements

College degree required.
At least one year of work-related experience.
Strong command of the English language with excellent written and oral communication skills.
High degree of professionalism, strong attention to detail, and strong organizational skills.
Ability to communicate and act with tact, judgment, and energy.
Extensive experience with Microsoft Office and database software.
Some domestic and/or international travel may be required.

Work Environment

IIF is pleased to provide its staff with a hybrid work environment: staff members are currently required to work in the office in Washington, DC, Tuesdays through Thursdays but have the option of working remotely on Mondays and Fridays.

Equal Opportunity Statement

IIF is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other characteristic protected by applicable laws. Past and present military service personnel are encouraged to apply.

Salary Range Disclaimer

Please note that the salary information is a general guideline only. IIF considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer.

While base pay is an integral part of our total compensation package, we also place a strong emphasis on providing comprehensive benefits to recognize and support our employees’ contributions, alongside our performance-based bonus program.

Benefits - Health, Work-life Balance & Wellbeing

We offer and contribute towards a wide range of benefits including medical, dental, vision, disability, life insurance, and the company’s 401K plan. To help you recharge, you will receive 15 days (prorated based on hire date) for annual leave and 1.25 days per month for sick leave (which is the equivalent of 3 weeks each per year). The amount of annual leave increases the longer you are at IIF. Plus, we normally observe the major national holidays in the countries where we operate.