Position Overview
The Office of Operations (OoO) is comprised of the Strategic School Operations, Food and Nutrition Services, School Security, and Facilities Planning and Design divisions. OoO is responsible for guiding the operations and functions for all 117 schools within the District. Our mission is to ensure DCPS Stakeholders – principals, teachers, students, and central services teams – have the operational systems, facilities, and support to be excellent.
Divisions/Teams:
The Operations Strategy team manages major initiatives across all OoO teams and oversees the DCPS Operations Center, the central operations hub which receives, triages, dispatches, monitors, and analyzes both emergency and non-emergency issues related to all operations functions across all 117 DCPS Schools, central services office, warehouse, satellite sites, and related properties. The Operations Strategy team directly supports the Chief Operating Officer to ensure all schools and DCPS divisions are supported and to operationalize OoO’s mission and vision. The team manages office-wide initiatives including budget oversight, procurement support, fleet management, and strategic planning.
Modernizations (formerly called FPD) team is one of two teams within the Facilities Planning and Design Division under the Office of Operations. Together, we oversee all modernization, addition and expansion projects, plan for and identify project needs for the Capital Improvement Plan (CIP), and collaborate with schools, contractors, and DGS to ensure DCPS facilities are safe, functional, and ready for learning.
Small Capital Projects (SCP) team is one of two teams within the Facilities Division under the Office of Operations. Together, we oversee all small capital projects, plan for and identify project needs for the Capital Improvement Plan (CIP), and collaborate with schools, contractors, and DGS to ensure DCPS facilities are safe, functional, and ready for learning.
The School Security division provides direct, day-to-day school safety and security related support to all DCPS schools. This division is comprised of the Contract Security and Training, DCPS Special Police, and Physical Security teams. The mission of the School Security division is to ensure the safety and security of all DCPS students, staff, buildings, public spaces, and property. A safe school promotes a healthy learning environment – where teachers can teach, Principals can lead, and students can learn and enjoy a rich academic experience.
The Strategic School Operations (SSO) division provides direct, day-to-day support to all DCPS schools, students, and staff. The Division consists of the following areas of focus: day-to-day support from SSO specialists, School Strategy and Logistics program, Intra/Interagency Affairs, Emergency Preparedness and Guidance, and Warehouse logistics. The mission of the SSO division is to provide excellent customer service and operational support to school. The division has a 1:1 ratio of School Operations Specialists to each school cluster. SSO is prepared to support and liaise on behalf of schools to ensure they are equipped with and connected to appropriate operational resources.
The Warehouse and Logistics team within the Strategic School Operations division provides direct operational support to all DCPS schools. The Warehouse consists of the following areas of focus: emergency supplies and equipment, textbook replacements and closed school records, mail distribution, special event support, shipping and receiving, DCPS fleet management and copier management, emergency school moves and surplus office and student furniture. The mission of the Warehouse and Logistics department is to provide DC Public Schools with the logistical support necessary to achieve its academic mission.
The Food and Nutrition Services (FNS) division is recognized for its healthy and innovative school food. The Food and Nutrition Services (FNS) division is recognized for its healthy and innovative school food. The scope of the DCPS FNS’ operations extends beyond school meals to include nutrition-related activities such as school gardens and farm-to-school as well as environmental sustainability and stewardship initiatives for cafeteria operations. FNS is made up of three smaller teams: Finance, Strategy and Data, Nutrition, Compliance & Partnerships, and Food Service Operations. The mission of the DCPS FNS is: All DC Public Schools students are engaged and have access to wholesome and delicious meals that promote long-term wellness, preparation for learning, and satisfaction with their school.
The Warehouse and Logistics team within the Strategic School Operations division provides direct operational support to all DCPS schools. The Warehouse consists of the following areas of focus: emergency supplies and equipment, textbook replacements and closed school records, mail distribution, special event support, shipping and receiving, DCPS fleet management and copier management, emergency school moves and surplus office and student furniture. The mission of the Warehouse and Logistics department is to provide DC Public Schools with the logistical support necessary to achieve its academic mission.
The Assistant, Warehouse Logistics will coordinate, expedite, and maintain an efficient, productive work flow of shipping /receiving and a cross-docking system for all of DC Public Schools, Central Office, Cluster Offices, and Satellite Offices within the District.
The Assistant, Warehouse Logistics will report to the Manager, Logistics.
Essential Duties and Responsibilities
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.
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Assists and participates in the shipping/receiving, loading, unloading, organizing, storing and issuing of District goods, including supplies, equipment, furniture and textbooks, ensuring shipments are prepared for delivery and delivered in a timely manner.
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Coordinates or implements several small or medium-sized projects, or components of a larger project.
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Processes a variety of reports in written and electronic form (e.g., requisitions, paperwork, reports, etc.) for the purpose of disseminating information and/or materials to appropriate parties.
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Monitors all deliveries/pick-ups to and a variety of items (e.g., boxes, packages, cargo, office supplies, furniture, equipment, testing materials, etc.) for the purpose of distributing items to assigned locations and/or individuals.
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Participates in physical inventories for the purpose of verifying stock and identifying losses.
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Responds to inquiries of staff for the purpose of providing information and/or direction regarding the status of deliveries, etc.
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Maintains documents, files, and records (e.g., tracking online shipping, equipment transfers forms, etc.) for the purpose of documenting activities, and providing materials and reliable resource information.
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Tracks and reports progress of projects through use of various computer programs and tools.
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Interacts with and responds effectively to urgent requests from multiple internal and external DCPS stakeholders.
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Assists the Coordinator on completing various tasks, as designated by the Manager or the Director, as required.
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Maintains vehicles (e.g., checking fluid levels, fueling, cleaning, etc.) for the purpose of ensuring safe operation of vehicle; and drives vehicles (e.g., pickup truck, van, forklift, etc.) for the purpose of transporting orders and materials to designated sites.
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Assists with various moves within the schools, school emergencies, school closures, and other various duties assigned to the warehouse logistical operation.
Qualifications
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Associate’s degree OR one year of experience.
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Previous exposure to or experience in the education sector a plus.
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Ability to communicate effectively orally and in writing and to pay attention to detail within a fast paced environment.
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Valid DOT Certification and the ability to obtain a valid CDL Driver�s License within 90 days of employment; evidence of insurability; forklift certificate.
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Experience with scheduling activities, collating data, and use of basic job-related equipment and common databases.
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Experience with problem solving to identify issues and action plans.
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Flexibility working with a diverse group of individuals, working in a warehouse environment, long hours, and occasional weekends.
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Ability to meet physical demands: significant lifting of at least 75 - 100 lbs., carrying, pushing, and/or pulling, significant climbing and balancing, stooping, kneeling, and crouching.
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Specific skill-based competencies, such as adhering to safety practices, operating equipment used in warehouse operations, operating standard office equipment including pertinent software applications and preparing and maintaining accurate records; and able to meet deadlines and set priorities.
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Ability to perform basic math, understand written procedures, write routine documents, speak clearly, and understand multi-step written and oral instructions.
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Possess the ability to drive a 12ft truck, van, pickup truck or leased DCPS vehicles as needed.
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STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
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COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
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EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
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EXCELLENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
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TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
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JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.
We are an equal opportunity employer and are committed to creating an inclusive, accessible workplace. We welcome and encourage applications from individuals with disabilities. Accommodation and/or application assistance is available upon request at all stages of the application and employment process. To request accommodation, please contact dcps.eeo-ada@k12.dc.gov.
