Position Overview
The Office of Operations (OoO) is comprised of the Strategic School Operations, Food & Nutrition Services, School Security, and Facilities divisions. OoO is responsible for guiding the operations and functions for all 118 schools within the District. Our mission is to ensure DCPS Stakeholders – principals, teachers, students, and central services teams – have the operational systems, facilities, and support to be excellent.
The Warehouse and Logistics team within the Strategic School Operations division provides direct operational support to all DCPS schools. The Warehouse consists of the following areas of focus: emergency supplies and equipment, textbook replacements and closed school records, mail distribution, special event support, shipping & receiving, DCPS fleet management and copier management, emergency school moves and surplus office and student furniture. The mission of the Warehouse & Logistics department is to provide DC Public Schools with the logistical support necessary to achieve its academic mission.
The Assistant, Warehouse Logistics will coordinate, expedite, and maintain an efficient, productive work flow of shipping /receiving and a cross-docking system for all of DC Public Schools, Central Office, Cluster Offices, and Satellite Offices within the District.
The Assistant, Warehouse Logistics will report to the Manager, Logistics.
Essential Duties and Responsibilities
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.
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Assists and participates in the shipping/receiving, loading, unloading, organizing, storing and issuing of District goods, including supplies, equipment, furniture and textbooks, ensuring shipments are prepared for delivery and delivered in a timely manner.
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Coordinates or implements several small or medium-sized projects, or components of a larger project.
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Processes a variety of reports in written and electronic form (e.g., requisitions, paperwork, reports, etc.) for the purpose of disseminating information and/or materials to appropriate parties.
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Monitors all deliveries/pick-ups to and a variety of items (e.g., boxes, packages, cargo, office supplies, furniture, equipment, testing materials, etc.) for the purpose of distributing items to assigned locations and/or individuals.
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Participates in physical inventories for the purpose of verifying stock and identifying losses.
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Responds to inquiries of staff for the purpose of providing information and/or direction regarding the status of deliveries, etc.
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Maintains documents, files, and records (e.g., tracking online shipping, equipment transfers forms, etc.) for the purpose of documenting activities, and providing materials and reliable resource information.
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Tracks and reports progress of projects through use of various computer programs and tools.
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Interacts with and responds effectively to urgent requests from multiple internal and external DCPS stakeholders.
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Assists the Coordinator on completing various tasks, as designated by the Manager or the Director, as required.
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Maintains vehicles (e.g., checking fluid levels, fueling, cleaning, etc.) for the purpose of ensuring safe operation of vehicle; and drives vehicles (e.g., pickup truck, van, forklift, etc.) for the purpose of transporting orders and materials to designated sites.
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Assists with various moves within the schools, school emergencies, school closures, and other various duties assigned to the warehouse logistical operation.
Qualifications
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Associate’s degree OR one year of experience.
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Previous exposure to or experience in the education sector a plus.
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Ability to communicate effectively orally and in writing and to pay attention to detail within a fast paced environment.
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Valid DOT Certification and the ability to obtain a valid CDL Driver�s License within 90 days of employment; evidence of insurability; forklift certificate.
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Experience with scheduling activities, collating data, and use of basic job-related equipment and common databases.
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Experience with problem solving to identify issues and action plans.
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Flexibility working with a diverse group of individuals, working in a warehouse environment, long hours, and occasional weekends.
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Ability to meet physical demands: significant lifting of at least 75 - 100 lbs., carrying, pushing, and/or pulling, significant climbing and balancing, stooping, kneeling, and crouching.
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Specific skill-based competencies, such as adhering to safety practices, operating equipment used in warehouse operations, operating standard office equipment including pertinent software applications and preparing and maintaining accurate records; and able to meet deadlines and set priorities.
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Ability to perform basic math, understand written procedures, write routine documents, speak clearly, and understand multi-step written and oral instructions.
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Possess the ability to drive a 12ft truck, van, pickup truck or leased DCPS vehicles as needed.
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STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
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COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
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EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
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EXCELLENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
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TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
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JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.
