Administrative Specialist I

Resilient Solutions Plus • Remote (Washington, District of Columbia, United States) • $47.41k - $64.61k / year • 3m ago

Resilient Solutions Plus, LLC is an emerging professional services firm that provides management consulting services and product solutions to federal, state, and commercial entities. We endeavor to be a trusted partner that helps a global network of clients solve complex business challenges through Strategy, Operations, and Innovation. Join us as we help our clients reimagine how they do business and transform their toughest challenges into solutions.

Title: Administrative Specialist I

Key Roles & Responsibilities: As an Administrative Assistant I on our team, your key role is to:

Schedule appointments, arrange meetings/conferences and prepare appropriate background materials.
Manage and monitor calendars, daily correspondence, daily itineraries and records management.
Manage Outlook shared in-boxes, multiple calendars, and action tracker tasks.
Develop short/long range operational schedules.
Coordinate travel arrangements and travel schedules to include status of orders and itineraries, transportation, and accommodation arrangements, create and submit travel authorizations and vouchers.
Proficiency in the use of Microsoft Office, (Microsoft Word, Excel, Power Point, OneDrive, and Outlook) is required, to type, prepare, store, transfer, and print documents and correspondence including letters, memoranda, forms, reports, charts, graphs, and presentations from handwritten or electronic drafts or from supplied samples and provided data, as well as preparing correspondence documents for distribution.
Proficiency with Adobe Professional is required, must be able to edit, highlight and convert PDF files.
Send documents via electronic methods, U.S. Mail, or use of overnight delivery services (or a combination of more than one) using a correspondence tracking system.
Receive, sort, and distribute incoming mail, other documents, and packages.
Coordinate the pick-up and distribution of office supplies and equipment.
Perform all administrative, operational, and secretarial support tasks with outstanding customer service and business professionalism.
Schedule appointments/meetings for senior management and document meeting decisions, action items (and action owner), track progress and provide meeting minutes.
Attend staff meetings if requested and take minutes if required by management.
Update and maintain weekly status reports, dashboard(s) and any other recurring information requested by program offices.

Required Skills/Qualifications:

3+ years of experience in providing administrative support in the federal or private sectors
Proficient in Microsoft Office applications and Adobe Professional
Ability to work in a fast-paced environment
Must be proficient in keyboard typing with a 60 words per minute minimum.
Must have at a minimum, a high school diploma, a bachelor's degree is preferred

Preferred Skills /Qualifications:

Knowledge of U.S. Government clients
Experience with developing, staffing, and coordinating military documents, memorandums, and other materials
Knowledge of the Defense Travel System and Army Correspondence requirements
Secret Clearance preferred

Benefits:
We offer Competitive salaries as well as benefits such as Health, Dental, Prescription coverage, remote work, paid time off and much more.

RSP is an Equal Employment Opportunity Employer who is committed to maintaining a diverse environment. All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by applicable law.