Junior Operations & Events Assistant

Bookoff McAndrews • Full-time • Washington, District of Columbia, United States • $55k - $60k / year • 1d ago

Bookoff McAndrews (BoMc) is seeking an energetic and highly organized Junior Operations & Events Assistant to support our firm’s internal operations and help deliver high-quality, professional events that reflect our firm’s culture and values.

This position will provide support for the HR & Operations team. This role is ideal for a candidate who thrives in a versatile, hands-on environment. The Junior Operations & Events Assistant will provide year-round support for a wide range of operational functions and take the lead in planning and executing in-person firmwide events. The ideal candidate will have a strong background in administrative operations, event planning, IT support, and have familiarity with cross-functional coordination. This position will regularly collaborate with HR, recruiting, IT, and marketing. This is a hybrid position which requires a minimum of Tuesdays and Thursdays in the office and a 3rd on an as-needed basis, likely once per month.

About BoMc:

We are a dedicated and friendly team who enjoys our work. It shows in the quality of our work and it’s recognized. Vault named us its 2024 #1 Best Midsize Firm to Work For which includes top rankings across key benchmarks for “wellness,” "satisfaction," "firm culture," “associate/partner relations” and "quality of work." The Washington Post also named us one of its 2024 Top Workplaces. We offer:

a respectful and collegial hybrid working environment centered around diversity, teamwork, trust, and humility;
ample training and career growth opportunities;
optional periodic firm outings and events;
optional periodic staff appreciation activities; and
a modern and comfortable office space convenient to three Metro Stations in downtown DC, with smart-casual dress code, and access to gym, co-working space, and “Western Market” food hall.

Key Responsibilities:

Operations & Administration (Approximately 80% of Role)

Serve as a key on-site presence on Tuesdays and Thursdays and a 3rd day on an as-needed basis, likely once per month, in our Washington, D.C. office
Provide day-to-day administrative support to ensure the smooth operation of the office to include:
- Tracking inventory for and ordering office and pantry supplies
- Consistently storing office and pantry supplies for easy access by other employees
- Loading, running, and unloading the dishwasher at least twice per week
- Mailing of documents or packages as needed; presence in the office to sign for packages
- Setting up Zoom board and conference room as needed
- Preparing for remote personnel and office guests to include properly stocking each workspace with necessary supplies and providing general in-person support and guidance to personnel and guests visiting the office
- Being available to troubleshoot in office IT issues as needed
- Liaise with facility management vendors, such as cleaning, security, etc.
Coordinate with the marketing team to assist with client meetings and internal initiatives
Liaise with IT service provider to facilitate office technology needs, system access, and equipment coordination
Assist HR and recruiting with onboarding logistics and orientation scheduling of new team members
Help with supply ordering, vendor management, and document organization
Identify and implement operational improvements to enhance office efficiency

Events Planning & Execution (Approximately 20% of Role)

Lead and manage three firmwide in-person events per year (e.g., retreats, spring and holiday parties) from start to finish to include venue selection, budget tracking, interfacing as the main point of contact with venues, sending out invites, following up with employees on their attendance, and ensuring smooth day-of logistics during events.
Coordinate other in-person and virtual events, such as happy hours and staff lunches
Collaborate with firm leadership to ensure events reflect the firm’s culture and strategic goals
Prepare event communications and travel arrangements

Qualifications:

Minimum of 1 + year of experience in operations, event planning, or administrative roles
Proficiency in Microsoft Office Suite and videoconferencing tools (e.g., Zoom) is required
Proven resourcefulness in navigating challenges, optimizing available resources, and ensuring the seamless execution of operational and events initiatives
Demonstrated ability to manage events end-to-end with a strong attention to detail
Excellent written and verbal communication skills
Strong organizational, problem-solving and technical troubleshooting abilities
Comfortable collaborating with the HR & Operations Team, working independently and coordinating across teams
Familiarity with law firms or professional services environments is a plus

Physical Requirements:

In-office presence at least two days per week
Ability to stand and walk
Ability to reach with arms/hand and to grab
Ability to lift, move, and carry up to 25 pounds
Ability to stoop, crawl, kneel and twist to reach equipment and store/remove supplies
Hearing and understanding the speech of others and ability to verbally respond to questions and provide information and directives
Ability to read, write, and use a keyboard

BoMc provides reasonable accommodations to individuals with disabilities to enable them to perform the essential functions of the job, absent undue hardship.

Compensation and Benefits:

The good faith base salary range for this position is $55,000 to $60,000. The actual pay will be based on experience and other relevant factors permissible by law. In addition, we offer:

Comprehensive medical, dental and vision plans with firm-paid options
Flexible Spending Account (FSA)
Firm-paid life insurance and accidental death & dismemberment (AD&D) coverage
Firm-paid short-and long-term disability insurance
401(k) plan
Discretionary annual merit bonuses

How to Apply:
Please submit your resume and a brief cover letter outlining your interest and relevant experience.

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