Program Assistant V

Bering Straits Native Corporation • Full-time • Washington, District of Columbia, United States • $95k / year • 3d ago

SUMMARY

Arcticom, a company within the BSNC family is currently seeking a qualified Program Assistant V (Senior HR Assistant) for the Department of State Global Talent Management, Office of Talent Acquisition (TAC) supporting the Consular Professional Unit (CPU) of the Board of Examiners (BEX) and the Foreign Service program located in Washington DC.

This position is self-managed, works independently at the direction of the government and is directly related to the business operations responsible for the selection of future members of the Foreign Service. The GTM Program Assistant V works independently performing his/her primary duties and is directly related to providing timely guidance to internal stakeholders on candidate files, priorities, and equities, while leading the coordination with government officials, and preparing draft guidance on priorities for Division and Office leadership. The position uses independent decision-making necessary for all aspects of evaluation and managing of the automated personnel system in support of the Foreign Service Employee Program.

Wage/Salary Range: $95K

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

Serve as Deputy Consular Professionals Unit (CPU) Coordinator and Acting Coordinator as required.

Provide guidance and recommendations, as well as subject matter expertise on the Consular Professionals assessment process.

Serve as the CPU SME for the Registrar, ensure delivery of passer files weekly, and meet routinely to foster collaboration and communication.

Provide expert knowledge of the DTM systems and applications (Board of Examiners applications for Generalists and Specialists (BEX and SBEX), Specialist Tracking Application Review (STAR), Recruitment Examination Evaluation Tracking Application (REETA), and Qualifications Evaluation Panel (QEP) application).

Lead BEX's CA-Appointment Eligible Family Member (AEFM) processing to include receiving new applications from DTM's Career Development Office, ensure PAs accurately submit applications within the DTM systems, schedule CA-AEFM online and oral assessments, and then obtain DS and MED clearances for CA AEFM candidates.

Manage Consular Professionals (CP) email mailboxes, ensuring Program Assistants' timely and accurate responses.

Serve as CP SME coordinator to identify SMEs, ensure attendance of SME trainings and complete required observations prior to assessing, as well as scheduling SMEs for oral assessments.

Monitor data transfer of new Consular Professionals applications from examination contractor.

Manage BEX qualifications evaluation panel (QEP) review process for Consular Professionals.

Identify Subject Matter Experts (SMEs) participants, assign case load, track performance, report results to Coordinator.

Manage BEX language testing process for Consular Professionals.

Coordinate with FSI and testing contractor to receive results, trouble shoot candidate technical problems and verify scores.

Ensure Program Assistants' timely data entry of language testing data into STAR and REETA.

Serves a CP oral assessment scheduler and liaise with BEX Scheduler to ensure sufficient appointment dates, eliminate conflicts, monitor appointment usage, and develop projections.

Attend and serve as notetaker at Consular Professional Working Group (CPWG) meetings.

Serve as CPU training coordinator and ensure PA guides and SOPs are updated annually, as well as develop OJT programs and schedules for new PAs.

Regularly review CPU's public-facing websites and vacancy announcements and liaise with appropriate offices to keep material updated and relevant.

Manage CP retention files and ensure PAs maintain and properly file daily.

Provide progress reports for all tasks assigned and other work as directed by the govt official(s).

Provide deliverable reporting directly to the GPM/Task Manager and COR with administrative updates as necessary per GPM and COR format and delivery date.

Provide verbal or written Management and Project Reports to the Government Task Manager within five business days, when requested.

Respond to email and telephone inquiries from candidates regarding ranking, deferment, language points, veteran points, medical/security clearance and suitability questions.

Maintain required statistical data.

Perform other duties as assigned.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum Necessary) Qualifications (applies to both this section and KSAO’s)

Current Secret Clearance

Three years of experience

Knowledge, Skills, Abilities, and Other Characteristics

Self-directed and able to work without supervision

Excellent written and verbal communication skills

Excellent inter-personal skills

Excellent time management skills

The ability to prioritize

Willingness to learn and motivated to take on additional projects and solve problems

Highly organized multi-tasker who works well in a fast-paced environment

Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must

Preferred

Previous experience in GTM/TAC preferred.

Bachelor’s Degree

General knowledge of the State Department environment

Familiar with The Bureau of Global Talent Management standards:

HR Standard Operating and Configuration Management (CM) Procedures

Information Assurance Analysis & Certification Division (ACD) Standards

Diplomatic Security Standards

Federal Information Security Management Act (FISMA) Standards

Federal Acquisition Regulation (FAR) (http://www.acqnet.gov/FAR/)

Managing State Projects (MSP)

Section 508 of the Rehabilitation Act

Department of State Privacy Impact Assessment

DOS Microsoft Solutions Framework and standards.

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please tailor this section based on the physical requirements of the position. Do not remove the previous paragraph.

DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Please tailor this section based on the work environment. If multiple environments occur throughout the lifecycle of this role, please make sure that is clear in this section. Do not remove the previous paragraph.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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