ADMINISTRATIVE AIDE

State of Maryland - MSP - Field Operations Bureau • Full-time • MD, US • $48.49k - $74.72k / year • 4d ago

Introduction

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

GRADE

ASTD11

LOCATION OF POSITION

Department of State Police

Glen Burnie Barrack

6800 Aviation Boulevard

Glen Burnie MD, 21061

Main Purpose of Job

The main purpose of this position is to provide a complete range of administrative and secretarial support duties to the Barrack Commander, Command Staff and 32 sworn and civilian personnel assigned to the MSP Glen Burnie Barrack. The position provides the skills necessary for the enhancement of Barrack efficiency enabling the Maryland State Police to fulfill the Mission of improving the quality of life for Maryland citizens.

POSITION DUTIES

Type all administrative endorsements, confidential reports, letters, Special Orders, Directives, Form 17's and all other correspondence of Barrack Command Staff and additional barrack personnel i.e., use of force, complaints filed against MSP personnel, departmental incidents, requests to engage in secondary employment, exit interviews, etc.;

Limited signature authority for intra-Barrack memorandum and directives;

Maintains Commander's calendar; schedules appointments and meetings;

Answers phones; forwards calls to appropriate personnel; and provides information to callers in accordance with Departmental policies and procedures;

Open and appropriately disseminate all incoming Departmental and U.S. Mail;

Attend barrack staff meetings and record minutes, transcribe and distribute minutes to personnel;

Maintain administrative investigation ledger; assign investigations as they are received from Licensing Division; process paper work upon completion of investigation;

Maintain the MSP Special Order, Barrack Special Order and General Order file in accordance with MSP policy.

Type Equipment Loss/Damage Report (MSP 195), Detailed Reports, etc. in reference to an accident involving MSP vehicles, obtain appropriate endorsement, and forward through the chain-of-command;

Maintain Incident Reports (MSP 088) along with any corresponding documents;

Forward Adult/Juvenile Citations, along with the corresponding Incident Report/CIR, to all appropriate agencies; draft a transmittal letter for original citations to be forwarded to District Court; and file accordingly;

Compose and type correspondence to the State's Attorney's Office and the courts regarding court dates and notification of trooper sick leave, vacation, training and special assignments;

Maintain Barrack files with updated information on a daily basis; keep files organized; and purge in accordance With the agency Filing and Retention Schedule;

Maintain highly sensitive and confidential auxiliary personnel records for uniform and civilian personnel, to include sorting and filing of related materials in appropriate folders; inserting training certificates, awards, job observation reports, etc. and forwarding/receiving records from new, transferring, or retiring employees;

Compose follow-up letters concerning the response Troopers make to false alarm signals by both business establishments and private residences; and maintain file copies;

Maintain vehicle assignments; forwards the Motor Vehicle Mileage Summary (MSP 125) to MSP Motor Vehicle Division, as required;

Oversees the Decentralized Line Inspection (DCLI) schedule; ensures supervisors are notified every three months of DCLI duties to be completed; maintain file records; complete yearly report;

Update and distribute the Barrack Organizational Chart, as necessary;

Other duties as assigned by the Commander / Assistant Commander

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Two (2) years of experience providing secretarial support to an official or administrator

2. Experience with MD Court System/States Attorney Office, along with proven written and verbal communication with those entities.

3. Two (2) years of professional experience working for a law enforcement agency

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4493.

TTY Users: Call Maryland Relay

We thank our Veterans for their service to our country and encourage them to apply

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

Bilingual applicants and people with disabilities are encouraged to apply

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN: Amirah VonHendricks

amirah.vonhendricks@maryland.gov

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