OFFICE SECRETARY I (Data & Records Management Specialist (Statewide))

State of Maryland - DPSCS DPP West Region • Full-time • Baltimore, MD, US • $40.37k - $61.91k / year • 1w ago

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

LOCATION OF POSITION

Baltimore City

428 E. Preston Street

Baltimore, MD 21202

Washington County

100 W Franklin Street

Hagerstown, MD 21740

Montgomery County

7871 Beechcraft Ave

Gaithersburg, MD 20879

Kent County

131 N Dixon Dr

Chestertown, MD 21620

*Special Note: Kent County position is part-time 20 hrs/week*

POSITION DUTIES

The main purpose of this position is to provide secretarial services to an operational/specialized Field unit of the Division of Parole and Probation.

Uses standard typewriter or word processing and spreadsheet software and peripheral equipment to produce correspondence, reports, tables, etc., from rough drafts or corrected copies and edit grammar, punctuation and spelling. Distributes finalized documents, sometimes without prior supervisory review.
Answer phones, screen calls, takes appropriate messages for agents and supervisors, schedule appointments, answer general questions regarding state employment, and job openings, and determines the degree of information allowed in relationship to the confidentiality laws of the state.
Assembles and completes a variety of reports, posts information to records and logs and maintains established files in a variety of formats including electronic file and databases.
Inputs accurate and complete data in OBSCIS II/DDAIS informational system in order to update offender records.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Professional work experience using Microsoft Office Suite or Google.
Experience providing customer service.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)

Annual Leave - ten (10) days of accumulated annual leave per year

· Sick Leave - fifteen (15) days of accumulated sick leave per year
· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
· Holidays - State employees also celebrate at least twelve (12) holidays per year

Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application, supplemental questionnaire, and required documents may be emailed to tiara.mills@Maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment. Only additional materials that are requested will be accepted for this recruitment.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

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