Facilities Administrative Coordinator - Chantilly, VA, Monday to Friday, 7:00 AM to 4:00 PM
Facilities Administrative Coordinator is responsible for managing facilities-related documentation, data, and communication across the operations. This role ensures effective document control, supports audits and inspections, and serves as the primary point of contact for facilities inquiries from internal staff, vendors, and external stakeholders.
Pay range: $21.71+ per hour
Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.
Benefits information:
We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects – physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include:
- Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
- Best-in-class well-being programs
- Annual, no-cost health assessment program Blueprint for Wellness®
- healthyMINDS mental health program
- Vacation and Health/Flex Time
- 6 Holidays plus 1 "MyDay" off
- FinFit financial coaching and services
- 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
- Employee stock purchase plan
- Life and disability insurance, plus buy-up option
- Flexible Spending Accounts
- Annual incentive plans
- Matching gifts program
- Education assistance through MyQuest for Education
- Career advancement opportunities
- and so much more!
Quest Diagnostics honors our service members and encourages veterans to apply.
While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.
Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.
- Manage service contracts, renewals, and purchase order transfers to vendors.
- Maintain and administer CMMS access for approved staff and archive preventive maintenance documents in SharePoint.
- Draft, proofread, and prepare monthly reports, contract reports, and facilities presentations.
- Maintain filing systems, including electronic document management and Iron Mountain record storage.
- Act as the primary contact for internal and external facilities inquiries.
- Support procurement, invoicing, and expense reporting activities.
- Coordinate facility-related requests and track work orders in appropriate systems.
- Manage inventory of office supplies and process purchase requests for parts, uniforms, and consumables.
- Assist in developing and maintaining SOPs, training documents, and compliance records.
- Provide administrative support during audits, inspections, and internal reviews.
Required
- 2–3 years of experience in document management within facilities, healthcare, or life science environments.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of discretion with sensitive and confidential information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and accuracy in documentation.
- Routinely lift 25lbs
- Knowledge of document retention and record storage systems (e.g., Iron Mountain).
- Experience with SharePoint administration and collaboration tools.
- Prior experience supporting facilities teams and senior leadership.
Preferred
- Experience in regulated environments (healthcare, life sciences, pharmaceuticals).
Required:
- High School Diploma or GED.
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- SharePoint (document sharing, version control, workflows).
- Records management and filing practices.
- Office equipment and document scanning systems.
Preferred:
- Associate or bachelor’s degree in business administration, Office Management, or related field.
- Microsoft Excel (advanced functions, pivot tables, data analysis).
- Microsoft Word (templates, formatting, mail merge).
- Iron Mountain systems (document storage, retrieval, compliance).
- Document management systems (electronic filing and retrieval).
