The City of Alexandria is bordered by Washington D.C. and the Potomac River, Arlington and Fairfax counties, and Maryland. The small city has a cosmopolitan feel with 150,000 people living within its 15.75 square miles. At the Department of Community and Human Services, we provide essential safety net services to help city residents enjoy a sense of well-being, safety and self-sufficiency. Our behavioral health programs provide compassionate services that support self-determination and recovery. The beauty of our diverse and resilient people and our commitment to race and social equity, coupled with a historic district dating to 1749, charming waterfront, vibrant arts community and unique places for foodies and shopping, make the City of Alexandria a uniquely wonderful place to live, work and play. We invite all qualified candidates to learn more and apply for our Account Clerk III position.
General Statement of Duties:
Performing accounting work that involves preparing deposit slips and secure monies for deposits. Perform monthly reconciliation of financial data within reports; analyze expenditure and revenue transactions posted to accounting system. Develop spreadsheets for reporting purposes, post and balancing account receivables and process account payables. Prepare purchase requisition and perform other related and similar activities as assigned. The Fiscal Assistant III class is distinguished from the Fiscal Assistant Supervisor by the latter’s having supervisory responsibilities.
Examples of Duties:
- Preparing Deposit Tickets: Accountable for the daily cash, checks, and credit card transactions that are submitted throughout the department for the week. Prepares and types detailed deposit tickets, including the depositors’ name, date, dollar amount for each transaction and the total amount of the deposit. Reviews and balances the deposit tickets, ensuring credit or debt is recorded properly prior to entry into the City's accounting system through Treasury Division.
- Process payments: Process payments accurately and timely while continuing to gain knowledge of the different components of MUNIS & Web Harmony. Ensure payment problems with vendors are resolved Orgs and sub-objects used for payments are accurate and all questions relating to audits of financial records are answered timely and accurately.
- EBT Processor: Issues/activates vault cards to clients and assists the clients with other inquiries regarding food stamp issues. Issues EBT cards for food stamp benefits in the form of an ATM card. Initiated with authorized paperwork from eligibility workers and issuance is performed daily. EBT cards are activated via an on-line system with JP Morgan. Card is given to client provided that valid id is displayed.
- Prepare purchase requisitions using Munis system to begin the process of encumbering funds for vendors, ensuring data enter and uploaded is accurate before submission of approval to the Fiscal Officer. Prepare invoices on a daily basis using Munis system and Web Harmony.
- Prepares Food Stamp report for recoupment of payments that were collected from clients during the month and posts information into Adapt System. Generates reports from system and prepares payment voucher for funds and submits to City Finance Department for processing. Upon remittance of check from finance, mails check to the State Department of Social Services. Enter W9’s into Web Harmony or PDF to City Finance Office.
- Processing checks is extremely important and must be done on a daily basis. Check processing is a fairly complex procedure requiring many steps to complete, from processing the checks in Web Harmony and reviewing the batches to actually creating and exporting the checks to the City’s Finance and IT Departments. The check run must be accurate to be processed.Approximately once a month for one week, performs City Hall delivery using a city vehicle. Hand carries any items that must be delivered to City Hall of the city’s finance/accounting department; including deposits, time sheets and petty cash request.
Essential Knowledge, Skills, and Abilities:
Thorough knowledge of clerical-accounting practices; thorough knowledge of office terminology, procedures and equipment and of business arithmetic and English; ability to maintain complex financial records and to prepare reports and statements; ability to make mathematical computations quickly and accurately; ability to understand and follow complex verbal and written instructions; ability to operate adding machines and other common office appliances; ability to communicate clearly, effectively, and courteously with other employees and with the public.
Minimum Qualifications:
High School Diploma or GED. Considerable experience in bookkeeping and related clerical work equivalent to the level of Account Clerk II, including the preparation of financial reports, and completion of high school level courses in bookkeeping, business arithmetic and English; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Some experience working with clerical-accounting practices. Some experience working with office terminology, procedures and equipment and of business arithmetic and English. Some experience working with and maintaining complex financial records and to prepare reports and statements. Some experience in making mathematical computations quickly and accurately. Some experience working with complex verbal and written instructions. Some experience in operating adding machines and other common office appliances.
Preferred Qualifications:
Some experience in working with complex financial reporting and knowledge of reconciling reports for reimbursement of state/local/federal funding.
