Administrative Assistant
WesMart, Inc. Woodbridge, Virginia 22191 Salary: $25-30/hour (Based on Experience) Employment Type: Full-Time Hours: Monday - Friday, 8:00 AM - 4:30 PM
About WesMart, Inc.
WesMart, Inc. is a well-established electrical contracting company with 44 years of excellence serving the commercial, industrial, and government sectors. We specialize in complex electrical installations, emergency power systems, renewable energy solutions, and maintain active security clearances for federal project work. Our commitment to quality and safety has made us a trusted partner for clients throughout the region.
Position Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our Electrical Divisions. This critical role serves as the backbone of our project operations, managing everything from bid opportunities and contract administration to candidate screening and project documentation. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and can effectively juggle multiple priorities.
Key Responsibilities
Bidding & Business Development
Research and review General Contractor and Sub-Contractor bidding opportunities across multiple platforms including eVA, FBO.gov, SAM.gov, Plan Hub, Building Connected, Blue Book, and local government websites
Draft, edit, and submit proposals and quotes for electrical and generator projects
Coordinate site visits for bid projects as needed
Organize bidding documents in Dropbox, create CRM network folders, and categorize all project documents, plans, and specifications
Maintain organized digital filing systems for all bid opportunities
Contract Administration
Prepare, edit, and submit contract modifications, submittals, RFIs, CORs, FFPs, T&Ms, and IDIQs
Generate Certificates of Insurance for awarded contracts
Create and maintain project schedule templates
Develop and revise As-Built drawings; order prints as required
Create single-line drawings for permit applications
Process permit applications and manage site approvals
Maintain comprehensive logs for RFIs, CORs, and SCOs
Review product data sheets to ensure specification compliance
Prepare Method of Procedures (MOPs) for review and approval
Compile project close-out documentation including warranties, approved submittals, and cover sheets
Administrative Support
Provide urgent support to clients and field technicians
Manage office supply inventory and order WesMart uniform gear for technicians
Receive, process, and communicate incoming materials to staff
Recruitment Support
Screen candidates for technician and internal positions
Conduct pre-interview phone assessments to evaluate skill sets, work history, and salary requirements
Review applications via Indeed, download resumes, and maintain candidate communication
Schedule interviews and coordinate new hire onboarding processes
Maintain detailed candidate notes and status updates
Security & Compliance
Process project security access forms for special projects as required
Manage all security access documentation for government contract work
Qualifications
Required:
High school diploma or equivalent
Proven administrative or coordination experience (construction industry preferred)
Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong proficiency with Adobe Acrobat for PDF creation and editing
Experience with document management systems and cloud storage platforms (Dropbox)
Excellent written and verbal communication skills
Strong organizational skills with exceptional attention to detail
Ability to manage multiple projects and deadlines simultaneously
Professional demeanor when interacting with clients, contractors, and candidates
Preferred:
Associate's degree in Business Administration, Construction Management, or related field
Experience with Bluebeam Revu for construction document management and markup
Previous experience in electrical contracting or construction industry
Familiarity with government procurement portals (eVA, SAM.gov, FBO.gov)
Experience with construction bidding processes
Knowledge of electrical plans, specifications, and permit processes
Experience with CRM systems and project management software
Basic understanding of AutoCAD or similar drawing software
What We Offer
Competitive hourly compensation: $25-30/hour based on experience
Comprehensive benefits package including:
Health insurance Dental insurance Vision insurance Life insurance
Generous holiday and PTO package
Regular schedule: Monday - Friday, 8:00 AM - 4:30 PM
Opportunity to grow with an established, reputable company
Exposure to diverse commercial, industrial, and government projects
Collaborative team environment
Professional development opportunities
How to Apply
Interested candidates should submit their resume and a brief cover letter detailing relevant experience to info@wesmartinc.com with "Administrative Assistant" in the subject line.
Job Location: Woodbridge, VA 22191
WesMart, Inc. is an Equal Opportunity Employer
We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
WesMart, Inc. - Powering Excellence Since 1980
Pay: $25.00 - $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
