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ELECTION PROGRAM TRAINEE

State of Maryland - SBE General Administration • Full-time • MD, US • $42.48k - $67.43k / year • 1d ago

GRADE

SBE 0010

LOCATION OF POSITION

Kent County Board of Elections

135 Dixon Dr.

Chestertown, MD 21620

Main Purpose of Job

NATURE OF WORK: An Election Program Trainee performs the entry level of work for specialized data processing, technical, and clerical services in a local election office. Employees in this classification learn election laws, regulations, policies and procedures of the election office and all election related programs. Employees in this classification develop a thorough understanding of one or more of these programs by performing a variety of duties utilizing one or several election related software systems. Employees in this classification do not supervise other positions. Employees in this classification receive close supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact, discretion and judgment in all areas of work. Matters of confidentiality are given close attention by their supervisor. The work may require travel to schools, nursing homes or other facilities to perform the tasks related to their job assignment(s). Employees may be required to work evenings and weekends, particularly prior to and following an election. Positions in this classification are evaluated by using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification. The Election Program Trainee, Election Program Assistant I and Election Program Assistant II are differentiated on the basis of degree of supervisory control exercised by the supervisor over these employees. The Election Program Trainee learns to perform duties under close supervision. The Election Program Assistant I performs duties under moderate supervision. The Election Program Assistant II may lead other support staff in a particular area or perform advanced level duties under general supervision.

POSITION DUTIES

Learns to perform accurate data entry following the processes and procedures of the Statewide Voter Registration System;

Learns to prioritize work to assure timely completion of data processing tasks in accordance with office policies and procedures;

Learns to identify and report discrepancies and issues;

Learns to register voters and how to respond to voter registration inquiries;

May learn to assist in recruitment of election judges to staff polling places;

May learn to assist in organizing and implementing training sessions following established policies and procedures;

May learn to assist with voting equipment maintenance, inventory and preparation;

May learn to assist with identifying polling place facilities to comply with election laws, regulations, policies and procedures;

May learn to assist in maintaining inventory and office supplies;

May learn to assist in accepting and processing candidate and committee filings;

May provide the full range of specialized clerical work in a local election office;

Performs other related duties.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of word processing, personal computer, Microsoft office and other office equipment and related software applications;

Skill in maintaining accurate and detailed records;

Ability to learn and apply State and Federal election laws, regulations, policies and procedures;

Ability to remain organized while performing multiple functions or tasks;

Ability to maintain workflow despite frequent interruptions and changing priorities;

Ability to communicate effectively and tactfully and maintain confidentiality;

Ability to develop and use independent judgment in applying and explaining election laws, rules and procedures;

Ability to meet time sensitive deadlines and demands.

THIS POSITION WILL REQUIRE EXTENDED HOURS DURING CRITICAL ELECTIONS TIMES.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of general office experience including data entry, record filing and maintenance, multiline phone use, general computer skills and email software. General clerical, data processing, technical or administrative experience is defined as work performing a variety of duties which are clear-cut and typically found in office settings, such as filing, copying, inputting data, general computer skills, and directing telephone calls.

Note: Candidates may substitute thirty credit hours from an accredited college or university for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Customer service experience. Including face to face, phone, and email.
2. Experience working in a fast paced environment.
3. Proficient with Microsoft office, digital record keeping, and email applications.
4. Experience handling confidential information.
5. Ability to lift 50 pounds.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d), Annotated Code of Maryland.

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to the State Board of Elections, 151 West St., Suite 200, Annapolis, MD 21401. Paper application materials must be received by 5:00 pm on the closing date for the recruitment. Resumes will not be accepted in lieu of an application.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-974-5126. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact Chris.Lohr@Maryland.gov.

MD TTY Relay Service: 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.