ADMINISTRATIVE SPECIALIST II (Full-Time Contractual)

State of Maryland - MDH Community Health Resources Commission • Full-time • Annapolis, MD, US • $23 - $35 / hour • 3m ago

Introduction

RECRUITMENT REPOST. PREVIOUS APPLICANTS NEED NOT REAPPLY.

GRADE

LOCATION OF POSITION

MDH MD Community Health Resources Commission

45 Calvert Street, Room 336

Annapolis MD 21401

Main Purpose of Job

The Maryland Community Health Resources Commission (CHRC) is seeking an Administrative Specialist to assist with fiscal, budgetary, and grant-monitoring responsibilities. Created by the Maryland General Assembly in 2005 to expand health service access in underserved communities, the CHRC’s duties have grown significantly due to recent legislation. The agency currently manages a portfolio of more than 160 open grants totaling $165 million.

Reporting directly to the Chief Financial Officer (CFO), the candidate provides administrative and fiscal support to the CFO and the CHRC. Along with routine and complex administrative duties, the role also assists with fiscal tracking, budget monitoring, review of grantee Expenditure Reports and supporting documentation, processing payments to grantees and vendors, assisting with the processing of grantee grant modification requests, and assisting with other reporting requirements. The incumbent ensures accuracy and timeliness in the preparation of fiscal documents, assists in coordinating grant monitoring activities, and supports the CFO in maintaining compliance with State fiscal policies. The successful candidate must demonstrate strong organizational skills, attention to detail, solid verbal and written communication skills, a commitment to excellent customer service, and the ability to manage multiple priorities in a professional and efficient manner.

This position is eligible for hybrid telework (60%).

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes: 1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess a bachelor's degree from an accredited college or university and three years of administrative, budgetary, or fiscal or professional experience. Grant management or non-profit experience preferred. The desired candidate should also possess expert level MS Excel skills; deep understanding of fiscal stewardship and experience in change management. Proficiency in R*STARS and the Financial Management Information System (FMIS) preferred, but not required.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Candidates appointed to positions in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.