Administrative Specialist I (13921, Grade 18)

The Maryland-National Capital Park and Planning Commission - PGC Parks and Recreation • Hillcrest Heights, Maryland, United States • $55.00k - $97.40k / year • 3w ago

Description

The Department of Parks & Recreation, Southern Region Parks Division (SRPD) is seeking a highly experienced professional to fill the role of Administrative Specialist I.

As the Administrative Specialist, the selected candidate will perform administrative support duties for the Administrative Supervisor and the Division Leadership with special projects, day-to-day functions, research, and long-range project management. The successful candidate must have a strong work ethic, be highly motivated, possess strong written and verbal communication skills, be organized and flexible, have excellent external and internal customer service skills, and be able to keep pace with a varied work program and work with a diverse team. This position will report to the Administrative Supervisor.

Budgeted Hiring Range: $$54,998 - $76,200 with growth potential to $97,403. Salary commensurate with experience.

Examples of Important Duties

Provide back-up support to the Administrative Supervisor when on leave.
Provide primary administrative support for timecard review, including administrative approval, along with leave /payroll issues.
Provide primary administrative support for the division's career hiring process, including submitting recruitment plans, maintaining vacancy reports and organizational charts, scheduling interviews, creating and submitting recommendations for hires, and all onboarding tasks (including ITS requests).
Manage the workflow and track recruitment documents; work with Recruiter to keep recruitment processes moving forward.
Prepare and track purchase orders and check requests as needed.
Organize, assess, and prioritize multiple tasks, projects, and demands.
Collects data from the Enterprise Asset Management program to support operations.
Monitor administrative processes to ensure conformance with policies and procedures.
Research designated topics. May perform difficult administrative support work to ensure the efficiency and effectiveness of office operations.
Establish and maintain cooperative working relationships with a large and diverse staff and work effectively as part of a team or independently to complete work assignments.
Assist with division communications, including drafting, updating, and editing.
Perform secondary administrative support to additional procedures, including but not limited to boot vouchers, evaluation, accounts payable, and purchasing processes.
On occasion, report to different work locations to assist staff with issues that may need in-person attention.
Act as purchase card administrator.
Perform other duties as assigned.

Preferred Candidate Characteristics:

Extensive administrative background
Exceptional organizational skills
Self-motivated self-starter
Concise, strong written and oral communication skills.
Proficient with web-based applications such as Teams, Microsoft Office Suite, including OneDrive.

Minimum Qualifications

1. Bachelor's Degree in Human Resource Management, Finance, Business or any related field.
2. One (1) year of experience in human resource management, finance or any other related area of business administration.
3. An equivalent combination of education and experience may be substituted, which together total 5 years.

Supplemental Information

Class/Specification: Administrative Specialist I

May be subject to medical, drug and alcohol testing.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis ofrace, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.

If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)

M-NCPPC will make all efforts to reasonably accommodate you.

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