Project Assistant

Harkins Builders • Full-time • Columbia, Maryland, United States • $60k - $65k / year • 5d ago

Harkins Builders

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Position Title: Project Assistant
Location: Columbia, MD

Description:

ABOUT HARKINS

Harkins is a diversified, 100% employee owned construction management company specializing in multifamily, senior living, government, and commercial projects since 1965. As employee-owners, we are passionate about creating growth opportunities and rewarding careers for each other while building relationships and improving the lives of the people with whom we work and live. Our employee-owners receive the support they need to be successful in their careers, serve their communities, and maintain a reasonable work-life balance. Building exceptional is not just about the projects we complete, it is also about the opportunities we create, the relationships we build, and the communities we serve.

Harkins Builders is consistently ranked among the best companies to work for, and we aspire to be the most respected and renowned builder for excellence, leadership, integrity, and unsurpassed value.

ESSENTIAL JOB DUTIES

Perform administrative duties for Vice Presidents, Project Managers, and other project team members as they relate to assigned projects, including but not limited to drafting reports, documents, meeting minutes, and timekeeping as required.
Assist with preparing, submitting, and managing subcontracts and associated documents in with Company policies and procedures.
Assist with site documentation, process and procedures from preconstruction to project closeout.
Disseminate corporate information to site teams as necessary.
Ability to interact and communicate professionally and ethically with executives, corporate staff, project teams, clients, trade partners, and other business partners.
Exhibit confidentiality with project and Company information.
Schedule and manage monthly goals meetings as directed by Vice President/Project Executive.
Create, distribute, and track all trade partner contracts for assigned projects to ensure timely execution.
Support Vice President/Project Executive with initial prime contract preparation and maintain updates as required through the duration of contract execution.
Assist Vice President/Project Executive with project closing, including coordinating with internal teams, clients, insurers, sureties, brokers, and other project stakeholders to prepare bonds and insurance for new projects.
Assist Vice President/Project Executive with the preparation and distribution of base bonus memo packages to project teams at the onset of each project.
Ensure trade partners timely provide any required bonds and process with bonding agent.
Order trailer supplies for assigned projects.
Prepare required Joint Check Agreements.
Provide substantial completion documentation as required.
Coordinate topping out parties with the project teams, as needed.
Process outgoing mail including Fed Ex, UPS, etc.
Attend all applicable team meetings, as well as required corporate meetings, training programs, and seminars/webinars.
Perform additional duties as assigned

#IDHB

PREFERRED QUALIFICATIONS

High school diploma.
Minimum 5 years of administrative experience, particularly working with senior management.
Exhibits professional attitude with team, clients, architects, subcontractors and vendors.
Self-starter, dependable, organized, thorough, and detail-oriented.
Exhibits good communication skills, both written and verbal.
Proficient use of MS Office Suite (Word, Excel, PowerPoint, and Outlook) and DocuSign.
Catina/AIA experience a plus.
Team player willing to assist others with job duties.
Accountable for success of project performance.

EQUAL EMPLOYMENT OPPORTUNITY

Harkins Builders is an equal opportunity employer. The company is fully committed to providing equal employment opportunity (EEO) to all qualified applicants for employment, as well as to all its employees, without regard to race, color, religion, sex, ancestry or national origin, age, marital status, sexual orientation, physical or mental disability, protected veteran status, or any other basis protected by law. In addition, the company provides reasonable accommodation to any disabled applicant in connection with the employment process, as well as to its employees in connection with all aspects of their employment.

BENEFITS & COMPENSATION

Harkins offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, short & long-term disability, HSA/FSA, tuition reimbursement, and mileage and expense reimbursement. For this role, the base salary range is $60,000-$65,000. Compensation may vary outside of this range depending on a number of factors, including a candidate's education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.

Medical, Dental & Vision
Life & Disability
HSA/FSA
401k Plan
Employee Stock Ownership Plan (ESOP)
Profit Sharing Program
Performance Bonus
Employee Assistance Program
Paid Holidays
Paid Vacation & Sick Leave
Mileage and Expense Reimbursement
Phone Allowance
Paid Parental Leave
Pet Insurance
Jury Duty Pay
Bereavement Pay
Training Programs & Seminars
Wellness Programs
Health Fair
Workers' Compensation
Membership with Associated Builders & Contractors Association and other Professional Organizations
Product Discounts with GE and other vendors
Employee Award and Recognition Programs
Discounts on Financial Planning
Tower Federal Credit Union Membership