Administrative Assistant

Confidential • Full-time • Rockville, Maryland, United States • 4d ago

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations and enhance workflow efficiency. If you thrive in a fast-paced setting and possess excellent organizational skills this position is perfect for you!

Responsibilities

Respond to and resolves administrative inquiries and questions timely
Maintain filing systems as assigned
Obtain material pricing, order materials, samples, and equipment per contract requirements
Process material and subcontractor invoices for project tracking and provide to accounting
Complete security clearance, LEED forms, and other required documents for contract purposes
Create and update spreadsheets, forms, and reports for billing, cost analysis, and tracking
Issue and maintain subcontracts, purchase orders, and other project required documentation (includes requesting Certificate of Insurance, W-9, samples, and submittals)
Assist and prepare submittal packages and proposals
Create field folder with detailed project and material information, plans, scope, and other required information
Update and verify weekly timecards to job portfolio and provide to payroll
Completed project closeout documentation and other project/client requirements
Provide general assistance to the office and field staff
Perform other related duties as assigned

Experience

Construction Administration background, a plus
Bilingual (English/Spanish) - Required
Excellent written, oral, and interpersonal communication skills
Computer use and knowledge. Proficient in Microsoft Suite of products, Adobe, and similar software products
Excellent organizational skills
Provide discretion when handling sensitive information
Basic understanding of clerical procedures and system such as recordkeeping and filing
Work and thrive in a fast-paced environments, independently or within a team

Benefits: