Job Overview
We are seeking an Operations Assistant to provide essential administrative and hands-on support to the operations department to ensure the seamless execution of events. This role focuses on the tactical details of procurement, document distribution, and inventory tracking to help the Operations Director maintain a clear flow of communication between the production shops. The ideal candidate is highly organized, proactive, and capable of multitasking in a fast-paced warehouse and office environment.
Core Responsibilities
- Procurement & Orders: Help with tracking orders for various office supplies to ensure no delays in production timelines.
- Meeting Participation: Attend production and load-list review meetings, capturing detailed notes to ensure all departments are aligned on project goals.
- Daily Operations Support: Assist in the daily oversight of warehouse flow and provide administrative support for onsite crew logistics.
- Document Management: Coordinate the printing and physical distribution of pull sheets, load lists.
- On-Site Coordination: Provide support during load-ins and strikes by assisting with crew check-ins and verifying that materials are staged correctly for transport.
- Facility Maintenance: Help maintain the organization and cleanliness of the office and common areas within the warehouse.
What You Bring to the Table
- Experience: 1–2 years of experience in an administrative, logistics, or production support role, preferably within the events or theater industry.
- Technical Skills: Proficiency in Google Workspace (Docs, Sheets, Calendar) and basic computer applications.
- Communication: Clear and professional communication skills for interacting with warehouse crews, designers, and vendors.
- Detail Orientation: Strong organizational skills with the ability to manage small details that contribute to large-scale event success.
Physical and Work Requirements
- Agility: Ability to move between the office and warehouse frequently and lift/move materials up to 50 lbs as needed.
- Environment: Comfortable working in an onsite environment that includes a professional office and an active, high-volume production shop.
Work Schedule
- Standard Hours: Monday through Friday, 8:00 AM – 5:00 PM.
- Flexibility: Willingness to work occasional evenings or weekends to support major project load-outs or installations.
Nice to Have
- Experience in an event design warehouse, with familiarity managing event decor, furniture, or prop inventory.
Compensation and Benefits
- Bonuses: Potential Eligibility for annual performance-based bonuses.
- Benefits: Eligible for the company benefits package, including healthcare, PTO, and 401(k).
How to Apply To apply, please email your resume and cover letter to jobs@foundrycrew.com with the subject line: OPERATIONS ASSISTANT Application.
Equal Employment Opportunity Statement
Design Foundry is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
