Practice Assistant

White & Case • Full-time • United States • $81.60k - $122.40k / year • 6d ago

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and maintain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Practice Assistant role involves a wide range of administrative duties and requires a flexible and results-oriented approach, due to the complexity, intensity and size of the practice to which the individual is assigned. The Practice Assistant must have the ability to perform duties requiring a high level of responsibility, often working with information of a confidential nature. He/she is a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The Practice Assistant organizes and coordinates complex workflows. He/she is a strong communicator and reports information regularly and accurately to key stakeholders. The Practice Assistant cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. He/she maintains a professional demeanor in all situations.

Duties and Responsibilities

Manages and maintains lawyer calendars
Manages and coordinates complex domestic/international travel arrangements, prepares business itineraries and business-trip documentation packs
Works effectively with limited supervision by accurately interpreting instructions and independently producing high-quality work products
Ensures the case teams are apprised of the status of projects and any problems or concerns encountered
Communicates and coordinates administrative matters for the attorney team
Takes a proactive approach in preparing for the case team’s plans and takes on additional tasks as and when required
Monitors, reviews and organizes, according to priority, all incoming correspondence
Proofreads and edits all documentation
Copies and distributes routine, as well as confidential, memos, letters, faxes and various other documents
Plans and coordinates schedules, appointments, conferences and meetings
Reviews and prepares bills and expense reports for business travel and entertainment
Manages updates to client-matter lists and marketing telephone/distribution lists via the Firm’s relevant systems (e.g. Interaction)
Creates, organizes and maintains files and filing systems
Manages and coordinates required logistics for hearings and hearing preparation
Travels to support the case team, as required.

Qualifications

At least five (5) years of law firm or professional services experience
Excellent interpersonal skills and ability to work in a demanding environment, liaising with senior management
Demonstrate a high level of competence the Firm’s various software programs to produce reports, collate data and present concise, accurate, information (Word, PowerPoint, Excel, Outlook etc.)
Demonstrated ability to exercise discretion and maintain strict confidentiality
Ability to multi-task in a fast-paced environment
Demonstrated drive with a strong willingness to learn and develop within the role
Excellent communication, organization and follow-up skills
Positive and proactive nature
Proven experience working collaboratively within a team to meet goals and deadlines and to achieve high-quality workflow and results is essential
Flexibility to work outside of the core working hours when necessary to ensure the team has the support needed to accomplish its work.
Demonstrated track record of successfully delivering projects independently

D.C. Pay Range: $81,600 - $122,400

This role reports to

Manager, Practice Assistant Services

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

DC Pay Range: -. Salary range in other markets will vary.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.