Executive Assistant (professional services exp. req. / on-site)

#twiceasnice Recruiting • Full-time • Gaithersburg, MD, US • $28 - $34 / hour • 3d ago

Executive Assistant / Office Administrator (admin support in prof. services exp. req.)
Location: Bethesda, MD
Salary: $28 - $34 / hour (DOE) + Eligible for Overtime
Benefits: Medical, Dental, Vision, Life Insurance, 401k, PTO, Holidays
Job Type: Full-Time | On-site
Typical Hours: Monday–Friday, 40 hrs/wk; up to 60 hrs/wk during 6-week peak season, including weekends as needed
Start Date: ASAP
Sponsorship is not available

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Description

Our client in the professional services industry is looking for an Executive Assistant / Office Administrator to add to their team in Bethesda, MD. In this role, you will primarily support one firm partner and the client-service team, with backup support to leadership as needed. You will manage front-office operations, client communications, scheduling, document handling, and day-to-day office coordination in a fast-paced, deadline-driven environment. To be considered, you must have administrative or executive support experience in a professional services environment. This is a great opportunity for someone mature, discreet, reliable, and organized to become the steady in-office support presence for a professional services team.

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Responsibilities

Serve as first point of contact for clients, visitors, and vendors
Manage front desk, reception, phones, mail, and daily office needs
Monitor partner email, flag priorities, and route requests
Manage calendars, meetings, appointments, and follow-ups
Support tax team with document intake, tracking, and organization
Prepare client packets, forms, mailings, labels, and materials
Coordinate vendors, deliveries, supplies, and office maintenance
Keep reception, conference rooms, and shared office areas presentable
Track deadlines, projects, and workflow during peak tax periods
Maintain confidentiality with client and firm information

Executive Assistant / Office Administrator (admin support in prof. services exp. req.) Qualifications

5+ years of administrative or executive support experience required
Financial services, legal or similar professional services environment experience required
Proficiency with Microsoft Office Suite required
Strong written and verbal communication skills required
Strong organization, accuracy, and follow-through required
Reliable, punctual, and comfortable working fully on-site required
Ability to work up to 60 hrs/week, including weekends, during 6-week peak season required

About #twiceasnice Recruiting

Across industries, roles, and North America, we help clients quickly attract top talent with custom-built searches. With the lowest fee in the industry, the longest guarantee, and commission-free senior recruiters - we align our interests with the long-term success of every placement.

Need recruiting help? www.twonice.com

Pay: $28.00 - $34.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

This role is 100% on-site, 5 days / week in Bethesda, MD. Do you live within a comfortable commuting distance?
Are you willing and able to work up to 60 hours/week, including weekends, during the 6-week peak season in March/April? This role is eligible for overtime pay over 40 hours.
The salary range is $28 - $34 / hour (DOE) + Eligible for Overtime (as needed) + Benefits. What is your desired hourly pay rate?

Education: