Administrative Aide 1

Prince George's County, MD Government • Full-time • Upper Marlboro, Maryland, United States • $40.92k - $50.90k / year • 1d ago

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Applicant Limit Notice: Please be advised that applications for this position will be capped at a maximum of 100 submissions. Once this threshold has been reached, the posting will close, and no further applications will be accepted. We encourage interested candidates to apply promptly to ensure consideration.

The Prince George’s County Office of the State's Attorney is currently seeking qualified applicants to fill an Administrative Aide 1 grade G13 position, in the Youth Justice Division.

Bilingual applicants encouraged to apply

About the Position

This is a dually allocated support position in which the incumbent will provide entry level administrative and legal support and assistance to our Youth Justice Unit. Additionally, incumbents will perform routine to moderately difficult office responsibilities such as handling and coordinating a variety of complex administrative functions and activities within assigned Unit. Prepares letters, memorandums, reports, labels, envelopes, subpoenas, motions, court orders, petitions, writs and other legal documents from case files, handwritten copy, and verbal instructions from assigned Assistant State's Attorneys. Prepares subpoenas for witnesses and police officers for court hearings in accordance with established procedures while utilizing the Odyssey File and Serve (MDEC) system along with Judicial Dialog (JD) and JPortal. Prepares documents used in the legal profession from handwritten notes and verbal Instructions; with a high degree of accuracy under the close supervision of the Unit Chiefs.

About the Agency

The Office of the State’s Attorney strives to secure justice for all residents through firm, fair and consistent prosecutions with the highest level of experience, integrity and professionalism. The Office will be responsive to the very diverse community of Prince George’s County, treating every person with dignity and respect. The State's Attorney's Office (SAO) is responsible for serving nearly one million residents of Prince George's County. The SAO's legal department is divided into multiple divisions, each of which has jurisdiction over different facets of criminal law.

Examples of Work

Utilizes the Odyssey File and Serve (MOEC) system to filo and update court cases. Prepares documents used in the legal profession from handwritten notes and verbal Instructions; with a high degree of accuracy, using proper formal and carefully proof reading all copy for possible errors.
Operates and disseminates CJIS information following proper procedures and complying with State laws and regulations; interprets all computer screens and printouts accurately.
Prepares appropriate copies of au discovery material of each criminal case; assembles and disseminates all essential paperwork to entered defense attorney, identifies cases handled by the Public Defender's Office and provides a copy of all discovery letters in those cases for accurate billing by our Administrative Division to that agency.
Manages CT felony case files appropriately; accurately documents completion of all case related paperwork on case jacket.
Operates Computer (PC) providing additional flexibility in case work and other written materials for attorneys' signature; determines and utilizes appropriate formats.
Exercises appropriate discretion and good judgment in determining type or information to be furnished upon request; always complies with State mandated guidelines.
Offers ability and thorough knowledge of CT case filing system.
Completes file maintenance task completely, following retention guidelines as directed by supervisor.

Qualifications

Minimum Qualifications

Candidates must meet all minimum qualifications listed below to be eligible for additional consideration:

High school diploma or G.E.D. certificate with coursework in typing, office practices or other related clerical subjects.
One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.

Any equivalent combination of relevant training, education and experience may also be considered.

EACH APPLICANT MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION

Additional Eligibility Criteria

Candidates deemed as meeting the minimum qualifications will be invited to complete and pass an online Administrative Aide examination. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.

Additional Information

Salary Range Transparency: The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates: Mid to late July 2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location: 14735 Main Street, Suite M3404, Upper Marlboro, MD 20772

Conditions of Employment: Upon selection, the candidate must:

Meet all training and performance standards and demonstrate proficiency as required by the agency.

Wear and use agency protective apparel and equipment in the performance of their assigned duties.

Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.

Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action EmployerCommitted to Diversity and Inclusion in the Workplace

General Plan Information:

The Prince George’s County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).

Employee Benefits

Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:

Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
Group Term Life Insurance
Long & Short-Term Disability
Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick)
13 Paid Holidays
Retirement Benefits
- Defined Benefit Pension Plan
  - Employer Contribution Rate-11.71%
- Supplemental Pension Plan
  - Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
Employee Discounts
Employee Assistance Program
Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services