Grants Management Assistant

Prince George's County, MD Government • Full-time • Capitol Heights, Maryland, United States • $51.57k - $69.99k / year • 1d ago

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Department of Health is currently seeking qualified applicants to fill a Grants Management Assistant (Administrative Assistant IA)grade A18 position, in the Grants Management Division.

About the Position
This is full-performance para-professional grants administration work performed in a variety of organizational settings to support operations engaged in developing, managing, and monitoring grant-funded programs for the agency or County. Incumbents carry out the full range of grants support assignments, including preparing, organizing, and reviewing grant documents and reports; verifying or summarizing information contained in grant files; coordinating with internal partners to track the status of submissions; maintaining grant records and tracking systems; and resolving documentation, reporting, or compliance discrepancies. The role requires a working knowledge of grant processes, administrative requirements, and related practices, along with sufficient familiarity with automated systems to perform data entry, retrieve reports, correct errors, and conduct record searches. Contacts are with internal department personnel and external oversight offices to clarify information, exchange updates, and report the status of grant actions. Incumbents may provide guidance to subordinate administrative staff performing grant-related tasks. Work is performed within established grant policies, procedures, and approval thresholds, and performance is evaluated by a Grants Manager or other designated supervisor based on timeliness, accuracy, and adherence to established grants administration standards.

About the Agency

The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage. Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being. The PGCHD works to protect and support the public’s health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion. The department is composed of four divisions: Behavioral Health Services, Environmental Health and Disease Control, Family Health Services, and Health and Wellness, supported by the Office of Administration, Office of Human Resources and the Office of the Health Officer. The mandate of the department has been, and will remain, broad. This plan emphasizes improving core functions and operations, including protecting the public from health threats, implementing strategies to support healthy living, and maintaining a focus on vulnerable populations, while developing efficient internal processes to support these activities.

Examples of Work

Assist with grant preparation: Help assemble, format, and organize grant applications and supporting documents
Collect required materials: Coordinate with staff to gather narratives, budgets, and attachments
Route grant packages: Submit completed packages for internal review and approval
Track submission status: Monitor progress of grants under review and follow up as needed.
Review documents for accuracy: Check materials for completeness and compliance with requirements
Maintain grant trackers: Update logs and tracking tools for leadership reporting
Support issue escalation: Elevate unresolved grant-related issues to the Grants Manager and Administrative Compliance Chief
Assist with funding source tracking: Help identify activities supported by multiple funding sources or spanning fiscal years
Review internal reports: Check reconciliation or status reports to ensure grant activities are accurately captured
Perform additional duties: Carry out other grant-related administrative tasks as assigned within the role
Support meeting preparation: Assist with scheduling, preparing agendas, and organizing materials for grant-related meetings
Maintain communication logs: Keep records of emails, updates, and follow-ups related to grant activities
Assist with training materials: Help prepare handouts, guides, and reference materials for staff involved in grant processes

Qualifications

Minimum Qualifications

Candidates must meet all minimum qualifications listed below to be eligible for additional consideration:

Bachelor’s degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or field closely related to assignment/functional area.
Some experience in secretarial and general clerical work or related functional area.

Any equivalent combination of relevant training, education and experience may also be considered.

EACH APPLICANT MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION

Additional Information

Salary Range Transparency: The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates: Mid to late July 2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location: 9187 Central Avenue, Capitol Heights, MD 20743

Conditions of Employment: Upon selection, the candidate must:

Meet all training and performance standards and demonstrate proficiency as required by the agency.

Wear and use agency protective apparel and equipment in the performance of their assigned duties.

Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.

Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action EmployerCommitted to Diversity and Inclusion in the Workplace

General Plan Information:

The Prince George’s County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).

Employee Benefits

Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:

Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
Group Term Life Insurance
Long & Short-Term Disability
Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick)
13 Paid Holidays
Retirement Benefits
- Defined Benefit Pension Plan
  - Employer Contribution Rate-11.71%
- Supplemental Pension Plan
  - Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
Employee Discounts
Employee Assistance Program
Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services