OFFICE SECRETARY II

State of Maryland - DAT Real Property Valuation • Full-time • Ellicott City, MD, US • $43.54k - $68.67k / year • 1m ago

Introduction

This is a position specific recruitment for the Howard County Assessments & Taxation Office. This is an SDAT Only recruitment.

GRADE

ASTD9

LOCATION OF POSITION

Department of Assessments and Taxation

Howard County Assessment office

District Court Multi-Services Center

3451 Court House Drive

Ellicott City, MD. 21043

Main Purpose of Job

To serve as Administrative Assistant to the Supervisor and Assistant Supervisor of Assessments, by facilitating the flow of work through their offices.

POSITION DUTIES

To serve as Administrative Assistant to the Supervisor and Assistant Supervisor of Assessments, by facilitating the flow of work through their offices.

Answer Taxpayer questions and perform duties in an accurate and timely manor. Set up hearings, meetings, appointments, etc in a timely manor as needed by the Supervisor and Assistant Supervisor.

Scheduling 1st level hearings-timeliness of appeals, completion of dockets, office and outside office locations. Process decision from hearings.

New property, deed plotting and property sketches for the Assessment Administration and Valuation System (AA VS). Permit and occupancy lists from county, processed and recorded ..

Organization and processing of PT AAB & MTC hearings, decisions worked and record retention. Maintain schedules for MTC and PT AAB cases for Residential and Commercial Assessors

Assist in supervising clerical function in the absence of the Office Manager and Assistant Office Manger.

AA VS keying for Residential and Commercial Assessors as needed. Assist in mailings of Commercial income questionnaires. Their duties as required.

This position is a mission essential/mission critical classification.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience working with computers and different software including Microsoft Office and entering data into a database system.

2. Experience working in a fast paced, customer and team oriented work environment.

3. Experience working with the public via telephone and in person.

4. Experience using a multi-line phone system.

5. Experience performing mathematical computations including calculating percentages.

6. Professional oral/written communication and interpersonal skills

LIMITATIONS ON SELECTION

Must be willing to work in Howard County.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
Annual Leave - ten (10) days of accumulated annual leave per year
Sick Leave - fifteen (15) days of accumulated sick leave per year.
Holidays - State employees also celebrate at least twelve (12) holidays per year.
Pension - State employees earn credit towards a retirement pension.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to:

State Department of Assessments and Taxation

Office of Human Resources,

700 E. Pratt, 2nd Floor, Suite 2700

Baltimore, Maryland 21202

Paper application materials must be received by 5pm in our office on the closing date for the recruitment. No postmarks will be accepted. Resumes will NOT be accepted in lieu of completing the application.

For questions regarding this recruitment, please contact the Department of Assessments and Taxation at 410-767-1137, MD TTY Relay Service 1-800-735-2258. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.