Job Overview
We are seeking an energetic and highly organized Office Manager/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, combined with strong technical skills and excellent communication abilities, will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization.
Duties
- Payroll Processing: Oversee the end-to-end payroll process, ensuring accurate tracking of hours, deductions, and timely disbursements to employees.
- Accounts Payable (AP): Review, verify, and process vendor invoices, manage payment schedules, and reconcile expense reports.
- Accounts Receivable (AR): Generate and issue client invoices, monitor aging accounts, and perform proactive collections follow-ups.
- Document Management: Establish and maintain secure, highly organized digital and physical filing systems for contracts, financial records, and operational data.Manage daily office operations, including overseeing supplies, equipment, and facility maintenance to ensure a well-organized workspace
- Maintain accurate records through data entry, spreadsheet management, and document proofreading to support administrative functions
- Assist with bookkeeping tasks using QuickBooks or similar accounting software for invoicing, expense tracking, and financial reporting
- Support client communication efforts by managing correspondence, responding to inquiries via phone or email, and providing excellent customer service
- Prepare reports, memos, and presentations utilizing Word processing and spreadsheet skills to facilitate effective communication across teams
Experience
- Proven experience in office management or administrative roles with a strong background in clerical tasks and customer support
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with productivity software and data entry procedures
- Experience in Quick books and minor bookkeeping
- Bilingual abilities are highly desirable to effectively serve diverse client needs and enhance team communication
- Strong organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail
Join us in creating a vibrant office environment where your organizational talents shine! This role is perfect for someone eager to grow their administrative career while making a meaningful impact every day. We value professionalism, technical proficiency, and a positive attitude—qualities that will help you succeed in this exciting position.
Please include a Resume
Pay: $30.00 - $35.00 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
Work Location: In person
