Events and Special Projects Assistant

U.S. Global Leadership Coalition • United States • $42k - $45k / year • 1m ago

The U.S. Global Leadership Coalition (USGLC) is seeking a detail-oriented, creative and highly motivated Events and Special Projects Assistant to join our Program Team. This position will assist in the planning and execution of the USGLC’s small- and large-scale events in over 30 states across the country and in Washington, D.C., as well as the signature events including the annual Tribute Dinner and Global Impact Forum. Additionally, this position will support special project activities. This position will report to the Program Director and Deputy Program Director and is based in Washington, D.C.

At USGLC, we are committed to fostering a culture of inclusiveness and belonging among staff, volunteers and partners.

Responsibilities

Events Support – 70%

Program Planning – Support the Program Team in planning all small- and large-scale state-based and Washington, D.C. events by assisting with venue selections, event logistics, speaker preparation, recruitment and organizational coordination.

Vendor Outreach & Logistics Management – Communicate directly with event vendors including caterers, facility managers, audio visual technicians, transportation services, photographers and videographers to make all advance arrangements for events. Handle travel arrangements for guest speakers and leadership. Coordinate and ship all printed and digital materials for events.

Event Execution – Assist the Program Team in executing programs with advance support, on-site event support, virtual event support, and event follow-up. Events include small meeting arrangements, state events, DC events, signature annual events, and supporting other members of the Program Team as needed.

Special Projects – 30%

Special Program Support – Support special convenings of policy thought leaders. Assist with scheduling meetings and events for the group, preparing agendas, inviting members, note-taking, coordinating logistics and preparing materials ahead of engagements.

Other duties as assigned based on the needs of the team.

Position Requirements

A bachelor’s degree or an equivalent amount of experience in a similar function in lieu of educational qualifications.
A minimum of one year event planning and/or advance experience.
Strong project management, organizational and communication skills are required.
Interest in foreign policy is a plus; a passion for the organization’s mission is preferred.
Excellent attention to detail, expertise working with Microsoft Office Suite, Google sheets, as well as virtual event and meeting platforms, such as Zoom, MS Teams, Cisco Webex, etc.
A wide degree of creativity and latitude is expected and encouraged.
Frequent domestic travel is expected.

Compensation

A projected salary range of $42,000 to $45,000 will be offered, commensurate with experience and qualifications. The USGLC also provides a package of benefits, including health and disability insurance, retirement plans, paid annual and sick leave, and federal holidays.

To Apply

Please email your cover letter and resume to jobs@usglc.org. Please reference “Events Assistant” in the subject line. Shortlisted candidates will be contacted. No calls, please.