Job Summary

The Facilities Asset Management Analyst supports a centralized Maintenance Operations Center by managing, analyzing, and optimizing facilities asset data within the Computerized Maintenance Management System (CMMS). This role is responsible for maintaining accurate asset inventories and lifecycle data to support effective preventive maintenance, capital planning, and operational decision-making. Working closely with facilities leadership, maintenance supervisors, and technicians, the Analyst leverages CMMS data, reports, and performance metrics to improve asset reliability, extend equipment life, and ensure school facilities consistently support safe, efficient learning environments.

Essential Responsibilities

This job description is a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Additionally, the scope of this job may change as necessary by the school division.

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

PWCS requires that each employee:

works collaboratively with all stakeholders in execution of division strategic plan, "Elevate 2030."
establish and maintain cooperative and effective working relationships with others,
communicate effectively,
relate to and interact with a non-traditional and diverse student and employee population,
report to work on a regular and punctual basis as scheduled,
perform all other related work delegated or required to accomplish the objectives of the total school program,
have knowledge of and be able to use relevant technology,
participate in the annual professional growth planning process, and
recognize that they are in a position of public trust and are held to a high standard of personal and professional conduct.

Essential Responsibilities - specific to this job

Manages and maintains facility asset data and asset hierarchies within the CMMS.
Maintains accurate asset lifecycle data, including condition, warranties, and replacement planning information.
Develops and supports preventive maintenance (PM) programs aligned with asset criticality.
Analyzes CMMS data to identify trends, risks, and opportunities for optimization.
Produces reports and dashboards to support maintenance and capital planning decisions.
Ensures accurate work order coding, data quality, and CMMS governance through audits and established standards.
Trains and supports facilities staff on CMMS and asset management practices.
Coordinates and updates asset data for construction, renovations, replacements, and disposals.
Provides data-driven recommendations on asset strategy, preventive maintenance programs, and lifecycle planning to inform operational decision-making.
Performs other duties as assigned.

Knowledge, Skills, Abilities and Behaviors

Knowledge of CMMS/EAM systems, including asset records, preventive maintenance programs, work history, and reporting functions.
Knowledge of K-12 facility systems, including HVAC, electrical, plumbing, life safety systems, and building envelope components.
Knowledge of capital planning processes, facility condition indices (FCI), and long-term asset investment strategies.
Ability to maintain accurate and reliable CMMS asset and maintenance data.
Ability to work independently while effectively coordinating with operations and leadership teams.
Skill in developing standard operating procedures and supporting continuous improvement initiatives.
Ability to demonstrate strong attention to detail, ensuring data accuracy and accountability for assigned systems and deliverables.
Skill in applying analytical and proactive approaches to support asset performance and lifecycle optimization.
Ability to provide customer-service–oriented support that promotes safe and effective learning environments.
Ability to communicate effectively while promoting collaboration, standardization, documentation, and adherence to best practices.

Education or Equivalency Requirements

Minimum/ Preferred Education level

Minimum -High School or GED

Preferred - Bachelor's Degree, Business Administration, Finance, Facilities Management, Construction Management, Engineering, or in a related field.

Work Experience Requirements

Equivalent to at least 5 years10 years Related and/or Specific Experience In -

Facilities asset management, maintenance operations, or a related field, including experience working with a computerized maintenance management system (CMMS/EAM) and asset data management highly preferred.

Certification and License Requirements Certifications/ Licensures Comments

Facility Management Professional (FMP) certification preferred

Certified Maintenance Manager (CMM) certification preferred

Job Type: Full-time

Pay: $72,387.00 - $115,911.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Experience:

Mechanical operations/project management: 4 years (Preferred)
General maintenance: 6 years (Preferred)

License/Certification:

Driver's License (Preferred)

Work Location: In person

Prince William County Schools

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