Administrative Specialist I (13493, Grade 18)

The Maryland-National Capital Park and Planning Commission • Wheaton, Maryland, United States • $53.68k - $95.06k / year • 2m ago

Description

The Montgomery County Planning Department is seeking an organized, detail-oriented, and creative individual who demonstrates excellent interpersonal and time management skills. We are especially interested in a self-starter who wants to help shape and organize two divisions in the Planning Department: the Countywide Planning and Policy Division and the Research and Strategic Projects Division.

The selected candidate will have excellent communication skills and the ability to work well under pressure. Candidates should be experienced and demonstrate proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint) and Adobe Acrobat Pro (including Adobe Sign). Experience with document management systems is a plus.

Examples of Important Duties

Provide administrative support to the Countywide Planning and Policy and Research and Strategic Projects Divisions and executive level administrative support to the Chiefs of both divisions.
General administrative duties include managing the division and Chief’s calendar, processing reimbursements, organizing meetings, finalizing documents, creating, and maintaining spreadsheets to track budget expenditures and other data, and uploading documents to ePlans (a specialized planning software).
Edit technical documents, including master plans, staff reports to the Planning Board and other technical reports.
Collect, synthesize, and analyze data. Provide recommendations for inclusion in technical documents.
Compile documents for and coordinate posting of staff reports for the Planning Board. Provide final quality control review for typos, formatting, etc. Use Adobe to combine files and circulate for signature using AdobeSign.
Monitor division email accounts and the Planning Board’s correspondence monitoring application (CTRACK) and forward emails or respond as appropriate.
Responsible for the communications, reimbursements, and creation of materials.
Generate and process human resources (HR) documents for the Division’s job opportunities and performance evaluations. Track the appropriate timelines and ensure timely and successful completion of all Division HR documents and protocols, assist with recruitment and timesheet administration.

Minimum Qualifications

1. Bachelor's Degree in Human Resource Management, Finance, Business or any related field.
2. One (1) year of experience in human resource management, finance or any other related area of business administration.
3. An equivalent combination of education and experience may be substituted, which together total 5 years.

Experience or skills in the following areas are desirable:

Seven years of progressively responsible experience
High level of organizational skills and strong attention to detail
Outstanding oral and written communication skills
Excellent customer service skills
Proficiency with Adobe Acrobat Pro (including Adobe Sign) and Microsoft Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint
Experience managing the administrative functions of a team

Supplemental Information

Class/Specification: Administrative Specialist I

May be subject to medical, drug and alcohol testing.

About Us
Montgomery Planning is part of The Maryland-National Capital Park and Planning Commission (M-NCPPC). For over 95 years, M-NCPPC has had a national reputation for excellence in planning, and today serves a culturally diverse population of over one million people on the border of Washington, D.C. in Montgomery County. We provide countywide planning functions including long-range planning, as well as reviews of development applications in diverse built environments of downtown urban districts, suburban communities, and agricultural areas. We have pioneered nationally modeled programs in agricultural preservation, inclusionary housing, and transit-oriented design. To learn more about who we are and what we do, we encourage you to watch this brief video here and visit our website at www.montgomeryplanning.org.

The M-NCPPC offers competitive salaries, excellent benefits, generous leave plans, an employee pension plan, and a deferred compensation plan. Positions may qualify for public service student loan forgiveness. Montgomery Planning is conveniently located minutes from Washington, DC in downtown Wheaton, MD next to the Wheaton Metro Station, several bus lines, and bikeshare. A commuter stipend is available. Telework opportunities (up to two days a week) and tuition assistance are also available after six months of employment. We work in one of the first LEED Platinum-certified government-owned office buildings in Maryland.

The salary range listed above represents the earning potential for this position. Salary is commensurate with experience. This position is eligible for a sign-on bonus (external candidates only).

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.

If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)

M-NCPPC will make all efforts to reasonably accommodate you.