Program Associate Fulbright Specialist Program
Reports to: Program Officer, Fulbright Specialist Program
Salary Range: $23.76/hour; commensurate with experience and base of designation
Grade: DC-1
Anticipated Start Date: February 18, 2025
Term of Employment: Full-time
Apply by: February 1, 2025
Base of Designation: Washington, DC
Remote Eligible: Hybrid
Conditional on Funding? No
World Learning seeks a full time Program Associate to support the U.S. Department of State's Fulbright Specialist Program.
World Learning administers the Fulbright Specialist Program (FSP) on behalf of the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA). Through the FSP approximately 425 U.S. academics and professionals each year engage in short-term collaborative projects (of between two- and six-weeks in length) at host institutions abroad that build capacity and mutual linkages. World Learning recruits Specialists; supports the Specialist application, screening, and selection process; works with key stakeholders (U.S. Embassies, Fulbright Commissions, ECA, Specialists, and host institutions) to match Specialists to projects; and provides significant logistical support to Specialists to ensure project success.
Under the supervision of the Program Officer, the Program Associate will assist the full project cycle including supporting the Specialist application process, assisting with matching Specialists to host institution projects, and providing significant logistical support to Specialists to ensure project success in the assigned countries in the Europe and Eurasia region. This position requires excellent communication and organization skills, detail-oriented focus, and the ability to prioritize multiple tasks under established deadlines.
Responsibilities
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Track Specialist applications and answer phone and email inquiries from prospective Specialists and other stakeholders.
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Make timely and accurate project entries into the FSP project management system on Salesforce.
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Support Specialist caseload in assigned regions which includes generating welcome packets, arranging logistics, assisting in the visa process, enrolling participants in a limited health benefits plan, and troubleshooting any issues that arise with Specialists' program logistics.
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Request disbursement of Specialist allowances and track all costs in project management system.
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Contribute to the completion of high-quality program reports (both regular and ad hoc) for funder.
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Assume other program implementation and administrative activities as assigned, including an assigned technical area.
Requirements
Required Experience/Education:
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Bachelor's Degree and one year of related work experience.
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Applicants must be authorized to work in the location where this position is offered.
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International experience is preferred.
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Experience working directly with U.S. higher education community is a plus.
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Experience with Salesforce is a plus.
Required Skills:
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Excellent organizational ability and experience arranging logistics (e.g., international travel, visas, hotels).
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Strong written and oral communications skills and a professional demeanor.
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Effectively copes with change; able to shift comfortably; decides and acts without having the total picture; comfortably handles risk and uncertainty. Demonstrates the ability to function in unstructured work environments and/or uncertain conditions.
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Experience implementing U.S. Department of State-funded exchange programs is preferred.
Required Behaviors/Competencies:
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Energetic and resourceful team player.
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Supports an organizational culture of continuous learning through rigorous program monitoring, data tracking, donor and MERL reporting, research, and reflection to ensure strong outcomes.
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Demonstrates a curiosity about World Learning as a whole, with the aim of being able to effectively represent the organization to external audiences commensurate with the position.
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Demonstrates a commitment to the organization's business development targets through ongoing program implementation, funder relationship building, and through other means as directed.
Benefits
World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligibile part-time employees.
For more than 90 years, World Learning Inc. is a thriving global organization made up of The Experiment in International Living, the nation's most experienced provider of international education through exchanges for high school students; School for International Training, offering accredited undergraduate study abroad programs through SIT Study Abroad and internationally focused master's degrees through SIT Graduate Institute; and World Learning, a global development and exchange nonprofit organization.
World Learning has worked to create a more sustainable, peaceful, and just world. World Learning's education, development, and exchange programs help people find their voices, connect with their communities, strengthen the institutions that form the backbone of a democratic society, and build relationships across cultures. With World Learning's support, these emerging leaders tackle critical global issues like poverty, conflict, and inequality.
The Experiment in International Living is the nation's most experienced provider of international education through exchanges for high school students. For more than 90 years, The Experiment has empowered young people to step off the beaten path, experience the world as a classroom, immerse themselves fully in another culture, and build the knowledge and skills needed to confront critical global issues.
School for International Training (SIT) was founded in the early 1960s as a training center for the first Peace Corps volunteers. For nearly 60 years, SIT has prepared students to be effective changemakers and global citizens through experiential education focused on the world's most critical global issues. SIT Study Abroad offers accredited summer and semester undergraduate programs in Africa, Asia and the Pacific, Europe, Latin America, and the Middle East, as well as comparative programs on multiple continents. SIT Graduate Institute offers global and hybrid certificates, master's, and doctoral degrees.
We are a global community of staff, faculty, board members, alumni, students, and participants who use our core values - community, intercultural understanding, sustainability, and social inclusion & justice - to inform our programs and how we operate as an organization. We are committed to acting with accountability, transparency, reciprocity, authenticity, and empathy.
