Company: MEC Energy Services, LLC
Job Title: Office Management Specialist
Roles and Responsibilities:
Duties: This position description identifies the major responsibilities of these positions. It does not include all aspects of the positions such as the potential duties assigned by the Bureau of African Affairs and the requirement for flexibility in assisting others for the organization’s overall benefit.
- Managing the Office of the Assistant Secretary to include the Special Envoy to Great Lakes, the Office of the Executive Director and Offices’ within the Bureau of African Affairs to include scheduling for special events and travel
- Monitors clerical, administrative and secretarial responsibilities and tasks among office staff
- Allocation of resources to enable task performance
- Work with the Africa Bureau Executive Support Office to enhance all areas of office support
- Serve as the assistant office information manager by arranging and scheduling meetings or appointments, organizing and preserving paper and computer files, managing special projects, handling travel arrangements, performing research, and distributing information through the use of telephones, mail, and e-mail.
- Must be able to represent the front office with tact and diplomacy while making sure that requirements are met.
- Be prepared to disseminate information, coordinating mailings, proofreading documents, etc.
- Coordinating agendas, trip books and other critical correspondence
- Receiving and handling information for distribution to staff
- Coordinate office staff activities to ensure maximum efficiency
- Organize orientation and training of new staff members
- Coach office staff on admin procedures
- Design and implement filing systems
- Establish and monitor procedures for record keeping
- Ensure security and confidentiality of data
- Design and implement office policies and procedures
- Ensure office policies and procedures are being adhered to
- Analyze and monitor internal processes
- Monitor and maintain office supplies inventory
- Review and approve office supply acquisitions
- Maintain a safe and secure working environment
- Handle internal office inquiries
- Manage internal staff relations
Drug Testing-Required
Background check-Required
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
Education:
Security clearance:
Work Location: In person
