Operations and Events Assistant

CTR BUDGET POLICY • Full-time • Washington, District of Columbia, United States • $55.86k - $62k / year • 1d ago

The Center on Budget and Policy Priorities (CBPP) is a nonpartisan research and policy institute that advances federal and state policies to help build a nation where everyone — regardless of income, race, ethnicity, sexual orientation, gender identity, ZIP code, immigration status, or disability status — has the resources they need to thrive and share in the nation’s prosperity.

CBPP combines rigorous research and analysis, strategic communications, and effective advocacy to shape debates, affect policy, and inform effective implementation both nationally and in states. It works closely with a broad set of national, state, and community organizations to design and advance policies that promote economic justice; improve health; broaden opportunity in areas like housing, health care, employment, and education; and lower structural barriers for people of color and others communities that face systemic barriers to opportunity. CBPP promotes policies to build a more equitable nation and fair tax policies that can support these gains over the long term. CBPP also shows the harmful impacts of policies and proposals that would deepen poverty, widen disparities, and worsen health outcomes.

The Operations and Events Assistant plays a vital role in providing general office support in the day-to-day experience of CBPP staff . This position ensures that the office is clean, organized, well-stocked and acts as the go-to person to make sure all office needs are running smoothly behind the scenes.

In this role you will work alongside the Operations and Events Specialist and Facilities Associate to coordinate supply needs, respond to internal request from staff, and assist with meeting and facility logistics. This role is responsible for helping to create a welcoming environment where all staff can focus on the mission of our organization.

Responsibilities

Assist with coordinating administrative tasks by managing calendar invites, drafting internal news posts, and creating engaging flyers for staff events.
Maintain cleanliness of all shared workspaces, ensuring a welcoming environment for everyone.
Restock office supplies such as paper, snacks, cleaning products, and other shared resources regularly to ensure colleagues are equipped with commonly used supplies.
Stock kitchen with coffee, tea, milk, paper goods, and utensils to support a comfortable and well-equipped break space.
Check that furniture, doors, coffee machines, and general facilities are functioning properly and report or coordinate repairs as needed to maintain a safe and functional space.
Assist with office moves and set ups by gathering supplies and intentionally replacing items.
Receive and appropriately distribute mail and help with shipping materials.
Respond to office service requests in a timely, thoughtful manner, contributing to an efficient work environment for everyone.
Ensure all logistics run smoothly on the day of events by arriving early, confirming the set up of all spaces, and having all materials set.
Assist in research pertaining to vendors, office repairs, venues, and caterers, helping to find reliable and cost-effective partnerships.
Support all internal meeting logistics by booking conference space, setting up meeting spaces, and ordering supplies and food.
Collaborate across different departments to gather all necessary details to help with event logistics and operations.
Help track office supply inventory and proactively reorder supplies as needed to avoid any disruption in daily operations.
Organize and maintain the events and supply closet to ensure items are easy to locate and kept in good condition.
Greet vendors and office guests in the lobby and escort them to the appropriate space.
Contribute to the success of the Office Services team by assisting on special projects that can include leading a donation drive, supporting board meetings logistics, and assisting with sustainability initiatives and roll outs.
Perform other job-related duties within the role’s scope as assigned to support the team’s goals.

Qualifications

One to two years of experience in administrative operations or in events.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Capacity to work on multiple tasks, strong task and project management skills, and a proactive approach to improving processes.
Able to lift 25 pounds (move office furniture for meeting set up).
Commitment to CBPP’s mission of helping build a nation where everyone has the resources they need to thrive and share in the nation’s prosperity, and to advancing equity and inclusion through CBPP’s communications work.

This position reports to the Director of Operations and Total Rewards.

Work Location and Hybrid Schedule Expectations: Employees are expected to work in the Washington, D.C. office for this position. CBPP is currently operating on a hybrid work schedule of two full in-office days (Tuesday and Wednesday) per week, as well as the first Thursday of each month in our Washington, D.C. office.

Terms of Employment: Full-time; exempt; one-year term.

Bargaining Unit Status: This is a bargaining unit position.

Compensation: Salary for this position ranges from $55,860– $62,000 per year; pay is based on a number of factors including job-related knowledge, skills, and experience and internal pay equity. Excellent benefits (including health insurance, vision and dental coverage, life and long-term disability insurance, retirement, MERP, and DCAP) and generous vacation, sick leave, and holiday schedules.

Please submit your application here. Make sure to upload a cover letter and resume. In your cover letter, please include a discussion of what draws you to this role and this work.

The Center on Budget and Policy Priorities is an Equal Opportunity Employer that values and welcomes diversity in the workplace and strongly encourages all qualified persons to apply regardless of race, color, age, sex, marital status, sexual orientation, gender identity, gender expression, genetic information, credit information, pregnancy or parental status, family responsibilities, personal appearance, creed, military or veteran status, religion, ancestry or national origin, union activities, disability, or other status protected by applicable law.