Administrative Specialist I (15263, Grade 18)

The Maryland-National Capital Park and Planning Commission • Greenbelt, Maryland, United States • $53.68k - $95.06k / year • 1m ago

Description

Help power the teams who inform, inspire, and engage Prince George’s County. As the Administrative Specialist I for the Public Affairs & Community Engagement Division, you’ll be the operational engine behind web, communications & marketing, graphic design & visual media, content & production, and outreach & community engagement—keeping budgets, purchases, and documentation running smoothly and strategically.

Examples of Important Duties

Budget and Financial Management

Liaise with the Division Chief and Financial Management Unit on all budget and procurement matters.
Assist with preparation, monitoring, and adjustment of the Division’s annual budget and budget narration.
Develop and review the annual PACE Spending Plan for the year; track requisitions, inventory, and purchase orders.
Support budget projection compilation, compliance reviews with FMU, and procedural updates.

Procurement and Contract Administration

Manage contract documentation and vendor performance.
Assist Unit managers with P-Card reconciliation.

Performance Measures and Reporting

Compile monthly and report out annually, the division’s Performance Measures.
Prepare reports, maintain records, and draft administrative documents.

Executive and Administrative Support

Draft formal correspondence, memoranda, and briefing documents for the Division Chief.
Support the Division Chief with meeting preparation, talking points, and follow-up action tracking.

Office Operations

Assist with the Office Division Chief with training coordination for the divisi
Handle confidential information and coordinate with internal and external stakeholders.
Perform other duties as assigned.

Preferred Skills:

Strong knowledge of budgeting, procurement, and financial reporting processes
Experience developing and managing spending plans and purchase orders
Familiarity with contract administration and vendor management
Proficiency with financial systems, Microsoft Excel, and database tools
Ability to analyze financial data and provide cost-saving recommendations
Excellent organizational and time management skills
Strong written and verbal communication skills
Ability to manage confidential information with discretion
Experience with performance measurement tracking and reporting
Ability to coordinate cross-functional efforts and support general office operations

Minimum Qualifications

Minimum Qualifications (MQs):
1. Bachelor's Degree in Human Resource Management, Finance, Business or any related field.
2. One (1) year of experience in human resource management, finance or any other related area of business administration.
3. An equivalent combination of education and experience may be substituted, which together total 5 years.

Supplemental Information

Class/Specification: Administrative Specialist I

May be subject to medical, drug and alcohol testing.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis ofrace, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)
M-NCPPC will make all efforts to reasonably accommodate you.