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ARCHIVIST TRAINEE

State of Maryland - Archives • Full-time • Annapolis, MD, US • $51.58k - $79.67k / year • 1m ago

Introduction

This recruitment is limited to current State Archives employees only.

GRADE

LOCATION OF POSITION

350 Rowe Boulevard, Annapolis, MD 21401

POSITION DUTIES

The incumbent will learn how to provide reference services in the Archives Search Room, interview patrons, determine research needs, advise of effective research strategies, order materials retrieved from the stacks, and take records reproduction orders. The incumbent will learn how to assist with monitoring patrons for security and compliance with the Archives rules and regulations. These duties are performed under the direct supervision of the Director of Reference, with collaboration with the Search Room Coordinator. This is an entry level position learning professional archival work providing access to records, a primary component of the mission of the State Archives.

Learns to provide reference services in the Archives Search Room, interviewing patrons, determining research needs, advising of effective research strategies, ordering materials retrieved from the stacks, taking records reproduction orders, and performing records retrieval. Monitors patrons regulations. Assists the Search Room Coordinator with training interns and volunteers.

Learns to provide reference assistance to patrons who make requests by telephone, traditional mail, and email by conducting basic research, and locating, retrieval, copying, and refilling archival records and writing response letters.

Assists with the lobby registration desk as required when other trained personnel are unavailable.

Assists in educational outreach.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience in professional archival work with public records.

Notes:

1. Candidates may substitute academic credit from an accredited college or university at the rate of thirty credit hours for each year for the required experience.

2. Candidates may substitute two years of experience in the Archival Assistant series classification for required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience presenting and participating in public outreach events.

Experience assisting in educational outreach.

Successful completion of 1 full year of professional experience providing direct service to the public in providing reference services and records materials.

LIMITATIONS ON SELECTION

This recruitment is limited to current State Archives employees only.

SPECIAL REQUIREMENTS

Employees may be required to lift up to 50 pounds when record shipments arrive and climb ladders. Employees in this classification must exercise caution during the retrieval and replacement of heavy volumes from library shelves, particularly when using library ladders. Employees may work a rotating shift and may be required to work Saturdays.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

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