Administration Assistant (Human Resources) – Temporary Contract of 20 Weeks

The European Union Delegation • Full-time • Washington, DC, US • $5.31k / month • 5d ago

The European Union Delegation to the United States of America, Washington DC is looking for:

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through some 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the United States of America in Washington, D.C. works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a full-fledged diplomatic mission and represent the European Union in dealings with the U.S. government in areas that are part of the EU’s remit.

We offer

We offer the temporary post of Administrative Assistant (Human Resources) in the Delegation's Administration Section. The section consists of 21 people and this position is part of a 4 person Human Resources team working closely together on Administration files. The position will work under the supervision and responsibility of the Head of Administration, and will be assigned the following main tasks and duties:

Local recruitments;
Trainee program coordinator;
HR Assistant and POC on general support to expatriate staff;
Arrival, departure and onboarding of all staff;
Backup liaison with other embassies and Member States;
Backup to HR Team colleagues.

We offer a competitive position in an international environment working in close coordination with colleagues across the EU Delegation.

There benefits package as follows:

Monthly gross salary of $5,306
9 personal leave days plus Public Holidays
Flexible working hours

This is a temporary contract of 20 weeks and the expected start date is 1 November 2025.

Eligibility requirements

Minimum of High School/Secondary school diploma or equivalent; higher education an advantage;
Minimum of 1 years' relevant experience in Administration, Human Resources or other experience relevant to the tasks of the job.

We look for

Ability to work as part of a team in synergy with the rest of the HR cell and Administration staff; sense of initiative and responsibility, good judgement and motivation;
Excellent organization and coordination skills, detailed orientated and ability to multi-task and prioritize;
Demonstrated communication skills, excellent social and interpersonal skills, discretion on sensitive matters;
Demonstrated experience and expertise with MS Office and web based apps; familiarity with online platforms (Webex, Zoom) would be an asset;
Excellent spoken and written command of the English language, knowledge of other European languages would be an advantage;
Experience in an international organization, a diplomatic mission, a multicultural environment or familiarity with the European Union would be an asset.

How to apply

It is important to note that the Delegation of the European Union does not sponsor visas for local staff. Applicants must have a valid US work authorization at the time of application that does not require Delegation of the European Union sponsorship.

The applicant must send the following to be considered:

A cover letter and resume
The resume must also include the names and contact details of at least two referees who can attest to your professional and personal attributes in the event you are shortlisted for the post. References will only be taken up for those who are shortlisted.

Please submit your application via the Indeed.com website.

Job Types: Full-time, Temporary, Contract

Pay: $5,306.00 per month

Benefits:

Flexible schedule
Paid time off

Application Question(s):

You must have an existing US work authorization (e.g. US Citizen, Permanent Resident, EAD) that does not now or will not require EU Delegation sponsorship in the future.

Education: