OVERVIEW OF ATHENA:
ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.
POSITION SUMMARY:
We are currently recruiting for an Executive Assistant. This full time position pays $17.45 an hour and is in Wheaton, MD.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Calendar Management: Oversee the Director's and Division Chiefs' calendars, coordinating and scheduling meetings, appointments, and events.
- Liaison Role: Serve as the primary point of contact between the Department of Recreation, the Office of the County Executive, senior management, elected officials, external organizations, and the public.
- Project and Issue Tracking: Monitor and track the status of ongoing projects, initiatives, and constituent concerns.
- Event Planning: Plan and execute high-profile meetings, events, and summits, including logistics coordination and equipment setup.
- Agenda Preparation: Conduct research and prepare materials such as agendas, presentations, and meeting summaries for official engagements.
- Correspondence and Documentation: Draft, edit, proofread, and format reports, memos, correspondence, and other documents as needed.
- Special Projects: Plan and coordinate special meetings, events, and awards programs, ensuring seamless execution and communication with leadership.
- General Administrative Support: Handle inquiries, resolve issues, and provide staff support to various task forces, committees, and programs within the Department.
- Additional duties as assigned.
Required Skills/Abilities:
- Excellent organizational skills and attention to detail.
- Ability to work independently; must be self-motivated.
- Excellent verbal, written, and listening communication skills.
- Ability to understand and adhere to the duties, methods, and procedures required by the position.
- Exceptional writing, editing, and proofreading skills, with a keen attention to detail, essential for creating clear and professional documents.
- Strong interpersonal and communication abilities, with a proven track record of building relationships and handling sensitive information with confidentiality and discretion.
- Demonstrated expertise in conflict resolution, problem-solving, and decision-making, with the ability to navigate complex situations effectively.
- Highly organized and efficient, with the ability to manage multiple priorities, plan, and execute tasks while maintaining a customer-focused approach.
- Experience in administrative support, event planning, and managing complex schedules, ideally within a fast-paced, dynamic environment.
Education and Experience:
- High School diploma, required.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Standard hours of work Monday through Friday, 8:30 am – 5:00 pm, however evening and weekend hours will be required.
- Travel will be required.
Successful ATHENA employees will display the following characteristics:
- Strive to be the best in your field currently and in the future.
- Make your employer look good.
- Find solutions where others only see problems.
- Are proactive, make and meet commitments, and perform your duties exceedingly well.
- Are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
- Have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.
The benefits of working for ATHENA include:
- Support from a team of professionals committed to making your life better.
- Medical, dental and vision insurance.
- Health Savings Account.
- Pet insurance.
- 401k with a generous employer match.
- ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.
- Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.
- Short- and Long-Term Disability.
- Employee Assistance Program (EAP).
- Easy to use employee self-serve HR portal.
- Sick leave varies– be sure to inquire with your Recruiter.
The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.
ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
#GOV
Job Types: Full-time, Temporary
Pay: $17.45 per hour
Expected hours: No more than 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Calendar management: 1 year (Required)
- Events management: 1 year (Required)
- Liaison: 1 year (Preferred)
- Agenda Preparation:: 1 year (Required)
Ability to Commute:
- Wheaton, MD 20902 (Required)
Work Location: In person
