Administrative Assistant - Dulles Airport

SCIS Air Security Corporation • Full-time • Dulles, VA, US • 2m ago

Administrative Assistant | SCIS Air Security | IAD - Dulles Airport

Schedule: 09:00-17:30 - Monday-Thursday & Friday 08:00 - 16:30

About Us

Founded in October 2001, SCIS Air Security was one of the nation’s first businesses to begin helping airlines meet post-9/11 enhanced federal aviation security requirements. It is our commitment to process compliance, the consistent implementation of processes across the country, and a zero-tolerance approach that contributed to SCIS being recognized by its customers as the “Gold Standard” in operational delivery.

Job Brief

We are seeking a dynamic, energetic and reliable Administrative Assistant to join our team! The ideal person for this job will possess the ability to multitask, meet deadlines and provide administrative and clerical support to ensure daily operations are maintained effectively and efficient.

Pay and Benefits

Pay: $19.50 per hour
Comprehensive and Affordable Benefits Package (Medical, Dental and Vision Plans)
Learn what it takes to be an exceptional leader in the future by enhancing your skills and knowledge through our Leadership and Development Program
Company paid: Life, AD&D, and Short-Term Disability Insurance
Wellness Discounts
Company paid: Life, AD&D, and Short-Term Disability Insurance
401k Retirement plan with Company match
Employee Assistance Program (EAP)
Paid-time Off
Pet health insurance
Purchase Power, shop your favorite brands, pay overtime right from your paycheck

Essential Job Functions

Manage day-to-day work load and prioritize task in a fast-paced environment
Provide assistance with new hire interview package, on-boarding, paperwork, employment verification, training and observation.
Assist in security badging and Custom Seal application, coordinate completion and submission of required applications.
Follow and apply security compliance procedures
Provide confidential administrative support to supervisor.
Monitor, review and update time cards as needed for payroll.
Maintain and update SOP, I-9 binders and employee personnel files.
Maintain accurate vacation tracking and issuance of Uniforms.
Provide timely accumulation of all observation reports including CCTV.
Practice professionalism and discretion when dealing with sensitive and confidential information.

Operations Support (4 hours on the floor ops)

Monitor and oversee cart searches and seal application processes.
Support seal monitoring activities for compliance and accuracy.
Monitor IVP tracker.
Maintain and monitor work schedules.

Position Requirements

High School diploma/G.E.D. or equivalent.
Valid identification / legally authorized to work in the United States.
Ability to read, write, speak English as necessary for safe and efficient operations
Proficiency in MS Office Suite (Word, Excel, Outlook).
Knowledge of SIDA badge requirements and airport security procedures preferred.
Excellent communication skills and attention to detail.
Must pass a comprehensive background check process in compliance with federal and regulatory guidelines.
Must pass-pre employment drug test.
Ability to work in a 24 hour, 7 day a week shift environment.
Excellent time management, strong organizational skills, with the ability to multi-task
Safely and successfully perform essential job functions consistent with ADA, FMLA and federal, state and local standards.
Ability to multitask an prioritize in a fast-paced environment.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.