Administrative Assistant

Delon Hampton & Associates, Chartered • Full-time • Washington, District of Columbia, United States • $30 - $40 / hour • 3m ago

DHA is seeking a highly organized and proactive Administrative Assistant to support our program management team at a client site. This role is critical to ensuring smooth day-to-day operations, supporting project documentation, coordinating meetings, and facilitating communication between stakeholders.

Responsibilities:

Provide administrative support to the program management team.
Oversee the onboarding of new staff onto the program, includes onboarding training, client site badge application, parking pass application, client email account application, and client unifier access application.
Maintain a log of team members who have client site access badges, parking passes, email accounts, and Unifier accounts.
Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
Organize and facilitate the quarterly meetings for the Joint Venture Team.
Arrange for food to be ordered, delivered, and served at meetings, when requested.
Maintain and organize project documentation, reports, and correspondence.
Assist with tracking project deliverables, timelines, and milestones, when requested.
Support procurement and invoice processing activities as needed.
Serve as a point of contact for internal and external communications.
Escort visitors to and from the Client Site Visitor Center to the team’s work area.
Organize and maintain seating charts for the team in coordination with the COTR.
Manage office supplies, logistics, and general administrative tasks

Qualifications:

Ability to work independently and collaboratively is critical.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio).
Strong organizational skills and attention to detail required.
Excellent written and verbal communication skills.
Experience with document control systems or project management software is a plus.
Experience preferred with using AI (e.g., Microsoft Copilot, ChatGPT, Grammarly, scheduling assistants) to streamline tasks such as drafting emails, summarizing documents, scheduling meetings, and data entry.