Executive Assistant Admin IV

EDJ Associates, Inc. • Full-time • Washington, DC, US • $80k - $83.50k / year • 1m ago

We are recruiting for the position of Executive Assistant. This position will be based at the National Science Foundation, Alexandria, VA.

CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF) This is an onsite 8:30 am - 5:30 pm position. Some telework may be approved on a case-by-case basis.

POSITION SUMMARY:

The Executive Assistant performs administrative duties for executive management, and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities This position requires the ability to perform all tasks of the other positions; but requires advanced computer and internet research skills, the ability to handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsibilities include having confidential and time sensitive material; preparing routine and advanced correspondence including letters, memoranda, and reports; relying on experience and judgment to plan and accomplish goals. Candidate should have the ability to work well with all levels of management and staff. Prior experience in a scientific research environment for a large Federal agency is preferred.

Key Responsibilities

Prepare routine and complex correspondence.
Coordinate and organize high level meetings and gatherings
Prepare travel requests and other travel-related documents
Provide administrative support to senior management
Review, interpret and recommend changes for improvement of operating procedures
Develop various reports, manipulate data, and arrange data in charts, pivot tables, or other features for visual presentation
Create automated tracking and organization tools
Schedule meetings and appointments and maintain multiple electronic calendars
Advanced data entry skills
Advanced interpersonal communication skills
Perform word processing, spreadsheet management, and conduct advanced internet research.
Develop draft policies, standard operating procedures, and memoranda for grammar and format.
Manage administrative and data analysis projects as needed.
Create and analyze written documents for dissemination to leadership.
Compile information for inquiries and reports.
Develop and maintain tracking tools to be used for reporting data.

Skills, Knowledge and Expertise

Education: Bachelor’s Degree (preferred) or High School Diploma

Experience: 4 – 8 years professional and/or administrative experience in an office environment. (Training on client specific systems will be provided.) Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired.

Skills/Knowledge: Excellent verbal and written communication skills; Advanced computer skills to conduct internet research and perform data entry. Advanced use of Microsoft Word, Excel and Outlook. Knowledge of federal and agency regulations and policies governing local, domestic, sponsored, and foreign travel. Detail-oriented, problem-solver, professional, and courteous demeanor. Must be able to work as part of a team or independently as needed with little direction or supervision once trained.

Other: Outgoing and positive attitude about helping others is a must. Other related duties and tasks as assigned.

About EDJ Associates,

We are a woman-owned small business providing management consulting and technical services based in Herndon, Virginia. Founded in 1999, we’ve established a solid track record of success in the planning, design, and implementation of a wide range of projects in the areas of administrative and peer review support, event planning, logistics management, and information management. Our clients include Federal agencies, state and local units of government, private companies, and nonprofit organizations.