Administrative Assistant

Prince George's County, MD Government • Full-time • Largo, Maryland, United States • $62.48k - $126.42k / year • 2m ago

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Department of Permitting, Inspections, & Enforcement is currently seeking qualified applicants to fill an Administrative Assistant (Administrative Assistant 3A) grade A24 position in the Office of the Director.

About the Position
Responsible for managing and coordinating internal and external communications, promoting a positive public image, and ensuring effective dissemination of information. Ensuring the website is maintained, optimizing navigation of the website, working with divisions to ensure up-to-date information, creating relevant content, social media posting, graphics design, writing, and other duties as assigned.

About The Agency
The Department of Permitting, Inspections and Enforcement (DPIE) is responsible for coordinating and enforcing standards that control what goes on before, during, and after construction. Staff from nine agencies, who work cooperatively on permit processing, business licensing, plan review, inspection and enforcement comprise Department of Permitting, Inspections, and Enforcement. The Mission of the Department of Permitting, Inspections, and Enforcement is to promote economic development in Prince George's County and protect the safety of County residents, businesses, and visitors through efficient permitting, inspection and licensing services to ensure compliance with established building, zoning and property standards codes.

Examples of Work

Website Maintenance: Oversee the day-to-day operations of the website, ensuring it is functional, and up-to-date.

Content Management: Manage and update website content, including text, images, and multimedia. This may involve creating new content or auditing existing content for relevance and accuracy. Publish all content with 24 hours of receipt of content.
Performance Analysis: Monitor website performance using analytics tools, analyzing traffic data to identify areas for improvement and optimize user experience. Create a monthly report regarding website changes and analytics.
Collaboration: Work closely with divisions to ensure the website aligns with DPIE’s mission. This includes enhancing the website's visual appeal and functionality.
User Experience: Ensure the website provides a high-quality user experience, making it easy for visitors to navigate and find information.

Graphics, Writing Create flyers, brochures, and graphics as content for the website, social media, etc.

Create useful, meaningful, and functional visuals using various means of technology. Create and design various materials for digital and print, selecting colors, fonts, images, and layouts. Advise on best practices and optimizations throughout design projects. Revise projects based on client feedback.
Develop visual assets to support a marketing campaign. Design a graphic overlay for social media posts.
Meet weekly with divisions to identify their needs. Adhering to the goals and deadlines set by the manager.
Ensure best practices and optimizations throughout design projects are adhered to in all graphics, website content, and social media posts.
Write engaging content across various formats, conduct research, and ensure high-quality writing that meets the needs of the DPIE audience.

Social Media
Capture the work that DPIE does throughout the agency. Post daily on social media platforms (LinkedIn, Instagram, FaceBook/META, X).

Develop and Implement Communication Strategies: Create and execute social media campaigns/strategies to increase brand awareness and customer engagement across various platforms.
Content Creation: Create, generate, curate, and manage published content (images, videos, written posts) that aligns with the brand's voice and goals.
Communication Skills: must demonstrate excellent oral, verbal and written communication skills to effectively convey DPIE brand messaging.
Social Media Expertise: In-depth knowledge of major social media platforms (Facebook/META, Instagram, X, LinkedIn, etc.) and their respective best practices.
Creativity: Strong creative skills to develop engaging content that resonates with the DPIE audience.
Analytical Skills: Ability to analyze social media metrics and derive reports and actionable insights to improve performance. Report weekly on DPIE social media metrics.
Edit and proofread content for clarity, grammar, and adherence to style guidelines before publication.

Qualifications

Minimum Qualifications:

Bachelor’s degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or field closely related to assignment/functional area.
Two (2) years of progressively responsible administrative experience in government or business.

An equivalent combination of education, experience and training which provide the required knowledge, skills, and abilities may be considered.

Preferred Qualifications:

A bachelor’s degree in communications, public relations, journalism, or a related field.
Previous experience in communications, public relations, or a similar role is preferred, with 2- 5 years of relevant experience. Excellent written and verbal communication skills, strong interpersonal skills. Ability to create engaging content and think creatively about communication strategies.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Job Location: 9400 Peppercorn Pl, Upper Marlboro, MD 20774, USA

Conditions of Employment: Upon selection, the candidate must:

Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action EmployerCommitted to Diversity and Inclusion in the Workplace

General Plan Information:

The Prince George’s County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).

Employee Benefits

Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:

Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
Group Term Life Insurance
Long & Short-Term Disability
Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick)
13 Paid Holidays
Retirement Benefits
- Defined Benefit Pension Plan
  - Employer Contribution Rate-11.71%
- Supplemental Pension Plan
  - Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
Employee Discounts
Employee Assistance Program
Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services