We are a fast-paced mail house specializing in printing, mailing, and fulfillment services for commercial clients. Our team values accuracy, efficiency, and strong internal collaboration to keep operations running smoothly. We are seeking a dependable Part-Time Bookkeeper to support our financial operations through accounts payable and accounts receivable management.
Position Summary
The Part-Time Bookkeeper will be responsible for maintaining accurate financial records with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR) functions. This role works closely with management and operations to ensure timely billing, vendor payments, and financial organization.
Key Responsibilities
Accounts Payable
- Process vendor invoices and verify accuracy
- Match invoices to purchase orders and receiving documentation
- Prepare and schedule payments (checks, ACH, or online payments)
- Maintain vendor records and resolve billing discrepancies
Accounts Receivable
- Generate and send customer invoices
- Create invoices and reconcile customer accounts
- Monitor aging reports and follow up on outstanding balances
- Communicate professionally with customers regarding billing inquiries
General Bookkeeping
- Maintain accurate financial records in accounting software
- Perform bank and credit card reconciliations
- Assist with monthly financial reporting preparation
- Support payroll coordination and documentation as needed
- Maintain organized digital and physical financial files
This role also includes some general office management- filing and supply inventory
Qualifications
- 2+ years bookkeeping or accounting experience preferred
- Experience with Accounts Payable and Accounts Receivable required
- Proficiency in accounting software (QuickBooks preferred)
- Strong attention to detail and organizational skills
- Comfortable working in a production or service-based business environment
- Proficient in Microsoft Excel and basic office software
- Ability to work independently and maintain confidentiality
Preferred (Not Required)
- Experience in printing, mailing, logistics, or manufacturing environments
- Understanding of job costing or production billing
- Experience working with small business accounting operations
Pay: $16.00 - $22.00 per hour
Work Location: In person
