Administrative Assistant
Granitepro
Full-Time | In-Office Position
Position Overview
Granitepro is seeking a highly organized and detail-oriented Administrative Assistant to support our installation and project scheduling operations.
This role plays a key part in ensuring projects move smoothly from contract to installation. The Administrative Assistant supports scheduling, documentation, cabinetry ordering, and trade coordination while maintaining excellent communication with clients and partners.
Key Responsibilities
Client & Communication Support
Answer inbound phone calls professionally and direct inquiries appropriately
Communicate with clients regarding scheduling, paperwork, and project updates
Maintain clear, timely, and professional follow-up communication
Scheduling & Job Support
Enter and update scheduling information for templates and installations
Assist in coordinating schedules with plumbers, tile installers, and other trade partners
Help ensure projects are properly sequenced and prepared prior to installation
Contract & Documentation Management
Send contracts to clients and track signature completion
Verify contract accuracy and ensure required information is complete
Maintain organized digital job files
Enter and update job data within company systems
Cabinetry Ordering & Delivery Coordination
Prepare and submit cabinetry orders accurately based on approved selections
Verify order details, measurements, and specifications before submission
Track order confirmations and estimated delivery dates
Coordinate delivery scheduling with vendors and job sites
Report discrepancies or damages promptly
Administrative Execution
Support the Operations Coordinator with task execution
Help prevent scheduling conflicts and paperwork delays
Maintain exceptional attention to detail across all documentation and data
Qualifications
High attention to detail (required) — accuracy in scheduling, contracts, and orders is critical
Strong people skills and professional communication ability
1+ year of administrative or office experience (construction industry experience is a plus but not required)
Strong organizational and multitasking skills
Comfortable learning scheduling or CRM software systems
Ability to stay calm and organized in a fast-paced environment
Problem-solving mindset and willingness to take ownership of tasks
Pay: $21.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Administrative: 1 year (Preferred)
Ability to Commute:
- Sykesville, MD 21784 (Required)
Work Location: In person
