ADMINISTRATIVE AIDE

State of Maryland - MSP - Field Operations Bureau • Full-time • St. Mary's City, MD, US • $48.49k - $74.72k / year • 6d ago

GRADE

ASTD11

LOCATION OF POSITION

Maryland State Police

Leonardtown Barrack

23200 Leonard Hall Road

Leonardtown, MD 20650

Main Purpose of Job

The main purpose of this position is to provide a complete range of administrative and secretarial support duties to the Barrack Commander, Assistant Commander, Criminal Section Commander, as well as uniform and civilian personnel assigned to the Leonardtown Barrack. This includes working in coordination with allied law enforcement agencies and the public.

POSITION DUTIES

Responsible for typing confidential material for the Leonardtown Barrack Command Staff, as well as Troopers.

Prepares routine and non-routine letters of appreciation, endorsements, detailed reports, Special Orders, Form 17's, and routing slips.

Checks Commander's and Assistant Commander's mailbox in their absence. Reviews incoming mail and faxes. Notifies Commander or Assistant Commander of matters needing immediate attention.

Open and appropriately disseminate all incoming departmental and U.S. Mail daily. Check barrack emails daily and answer all correspondence or direct to appropriate personnel; Answer phones and forward calls to appropriate personnel; and provide information to callers in accordance with Departmental directives.

Responsible for the daily processing of all invoices and bills submitted to the installation.

Prepares the Check Accountability Log for checks received for copies of reports. Prepares and completes the bank deposit and ensures a copy of the Check Accountability Log and deposit slip are sent to Finance Division and filled in accordance to the agency retention procedures.

Maintains, controls and oversees the entire filing system in the barrack, which includes personnel files, by ensuring those files are of sensitive nature are kept locked and secured and to ensure data is placed in the correct designated file.

In the absence of the Administrative Specialist, composes and prepares news releases containing information on criminal activity/arrests and traffic incidents.

Others duties as assigned by Supervisory or Command personnel.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Two years of experience providing secretarial support to an official, administrator or an administrative staff.

2. Independently prepares correspondence and statistical reports.

3. Experience working at the Municipal, County, State or Federal levels of government.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4329.

TTY Users: Call Maryland Relay

We thank our Veterans for their service to our country and encourage them to apply

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

Bilingual applicants and people with disabilities are encouraged to apply

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.