Administrative Assistant

The Mark Frisco Team of Century 21 New Millennium • Full-time • Prince Frederick, MD, US • $16 - $30 / hour • 2m ago

About Us

We are a fast-paced, client-focused real estate business dedicated to delivering a seamless and high-quality experience from contract to close. We pride ourselves on strong communication, attention to detail, and creating “raving fans” out of our clients.

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to manage the administrative aspects of real estate transactions from contract to closing. This role is critical in ensuring deadlines are met, documents are complete, and all parties stay informed throughout the process.

If you thrive in a fast-moving environment, love checklists, and enjoy keeping things on track, this could be a great fit.

Key Responsibilities

Ability to handle multiple projects at the same time as well as prioritize and manage time efficiently
Manage all aspects of transactions from executed contract to closing
Review contracts for completeness and compliance
Coordinate timelines, deadlines, and contingencies
Communicate with clients, agents, lenders, title companies, and vendors
Schedule inspections, appraisals, and closings
Maintain database management and follow up
Ensure all documents are properly signed and submitted
Provide regular updates to clients and team members
Troubleshoot issues proactively to keep transactions on track
Must be able to perform well under pressure and strict deadlines
Monitor deadlines and provide notices to appropriate parties when necessary
Maintain focus and a positive attitude in a fast-paced environment
Attend daily team meetings
Create personal to-do lists and goals daily
Prepare real estate forms and documents
Coordinate, oversee and inspect the completion of repairs on the property that is for sale
Bring important matters to the attention of Team Leader or necessary team members

Qualifications:

Customer service skills in person and over the telephone
Must have a driver’s license and a vehicle
Previous experience in a detail oriented position
Exceptional organizational and time-management skills
Excellent written and verbal communication
Ability to manage multiple transactions at once
Detail-oriented with a high level of accuracy
Proficient in Microsoft Office, Outlook, and Google Drive
Tech-savvy (experience with CRM systems, e-signature platforms, and transaction management software is a plus)

Preferred Skills

Familiarity with MLS systems
Experience with platforms like Dotloop, SkySlope, or similar
Maryland real estate knowledge (if applicable)

What We Offer

Opportunity to grow with a high-performing real estate business
Supportive, team-oriented environment
Competitive compensation based on experience
Team Outings
Team Bonuses based on Production

Pay: $16.00 - $30.00 per hour

Benefits:

401(k) matching
Paid time off
Retirement plan

Work Location: In person

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